We are pleased to provide updated information on the 4th Annual Conference of the Rocky Mountain European Scholars Consortium on October 19-20, 2007 at Arizona State University [ASU].
In order to help the conference go smoothly we have included a list of the deadlines at the end of this document. We ask for your help in meeting the schedule. Feel free to send us this information at any time before the deadlines.
Between May and October, unforeseen events may prevent you from attending the conference. If this happens, we ask that you exercise professional courtesy and let us know as soon as possible of any change in plans so that we may adjust our program in a timely manner.
CONFERENCE LOCATION AND CHECK-IN
Plans call for the conference to be held on the 3rd floor in the Business Administration Building, located south of the ASU Memorial Union [MU] in the center of the Tempe ASU Campus. A map and updated information is provided on our official web site at http://www.asu.edu/clas/dll/RMESC/index.html
PRESENTATION TIME
There will be 30 minutes for individual presentations and 90 minutes for sessions; this includes time for questions. We highly recommend that you save a significant portion of that time for questions and feedback (we recommend at least 10 minutes for individual presentations and 15-20 minutes for panels). As in previous years, two sessions will run concurrently in BA 353 and BA 365. The final program schedule will clearly show time limits.
REGISTRATION
To confirm your participation we ask you to register online at http://www.asu.edu/clas/dll/RMESC/index.html by Thursday, August 2nd.
On Friday, October 19, 2007, we will distribute conference folders in room BA 359 from 8-9 AM. On Saturday room BA 359 will remain open from 8 to 12 PM.
Conference fees may be paid by mail with a check made out to RMESC %School of International Letters and Cultures, Arizona State University, P.O. Box 870202, Tempe, AZ 85287-0202. Credit card payment through PayPal will be set up in July. PayPal charges a two dollar fee for each transaction.
Early registration fees for those who register by August 2 are $30; graduate students are eligible for a discounted fee of $20. After August 3 the fees are $40 and $25 (graduate students).
REGISTRATION FOR NON-PRESENTERS
Registration for non-presenters is $20 if paid before Friday, September 24, 2007. After this date, the fee is $30 and must be paid prior to the conference. Graduate students and undergraduates can sign up for free as “Student” attendees, with lunch on their own.
AV EQUIPMENT
Your presentation room will come equipped with a computer, an LCD projector, overhead projector, and a chalkboard. Please notify us by Monday, August 17th if you plan to use any of this equipment and if you have additional needs. We ask that you email a PC version of your presentation to Peter Lafford at PLAFFORD@ASU.EDU by Friday, September 28 or bring it on a Flash/Jump drive [a USB] or CD to the conference. AV set up is included in your presentation time.
We ask that you check in at the conference information BA 359 in the first half hour of whichever day you present a paper in order to ensure that your AV needs have been met.
SCHEDULE, ABSTRACTS, AND TITLES
A preliminary schedule for the conference will be available in mid-August at http://www.asu.edu/clas/dll/RMESC/index.html We assume that you can present either Friday or Saturday, but will try to honor your request if you have a specific day you need to present.
In order to help attendees to better prepare for the presentations and the conference, we will post the abstracts of presentations on our website and will also include them in conference packets. Therefore, we ask you to revise and carefully edit your proposal and create an abstract of approximately 200 words in Microsoft® Word. We need revised abstracts by Monday, August 8th.
HANDOUTS
Presenters are responsible for any handouts that they would like to distribute in conjunction with their presentation. If you have handouts for your presentation, we advise you to make between 30-50 copies and to make these comprehensible for someone who did not attend your session (remember, that two sessions always run concurrently).
KEYNOTE SPEAKER
We will announce the Keynote Speaker, his biography and topic presentation at a later date. S/he will speak Friday morning during the first plenary session.
LUNCH
Boxed lunches will be provided for all presenters and registered participants on Friday in the Memorial Union room 219 Navajo and 221 Apache on the second floor. The MU is located right next to the Business Administration Bldg. Vegetarian options will be available.
BOOTHS
We will try to provide a table for departments, centers, and individuals to display their research and projects, calls for papers, and information about upcoming conferences, and other programs related to Europe. We invite you and your colleagues to display any of these at the conference.
SUBMITTING PAPERS FOR
CONNECTIONS: EUROPEAN STUDIES ANNUAL E-REVIEW
We will publish selected papers from the conference in the peer-reviewed Consortium online journal, “Connections: European Studies Annual E-Review” Vol. 4 (2007). It will appear in the spring/summer of 2008. If you would like us to consider your paper for selection, please submit a digital copy to us in Microsoft® Word format by December 3rd. Formatting guidelines are available on the Connections web page, http://europe.byu.edu/connections. If you are planning to publish your papers elsewhere as well, please contact us.
HOTELS
There is no shuttle service provided by ASU. Several hotels are available within walking distance of ASU. We have posted preliminary hotel information on our website.
A block of rooms has been reserved at the Americas Best Value Inn located at 1005 East Apache Blvd., Tempe, AZ 85281-5819. The special conference rate is $49/night. For reservation, call 480-968-7871 or toll free at 1-800-831-4667 byTuesday, August 2, 2007 or e-mail reservations@americasbvi-tempe-asu.com.
To receive the special rate please tell the agent that you are attending the Rocky Mountain European Scholars Consortium Conference at ASU. He may ask for the following code L49. The special rate is not available on the Internet. Each room has its own coffee brewer and basic toiletries. Other amenities include wireless high speed Internet, local calls; irons & ironing boards, hair dryers are available on request. There is a complimentary continental breakfast: juice, coffee, and pastry. Phoenix is host to many “snow birds” flocking from other states and Canada and hotels fill up quickly and may be more expensive. It is advisable to make your reservations early.
Other hotels within walking distance to ASU are listed for your convenience. The Holiday Inn, Twin Palms Hotel, Tempe Mission Palms Hotel, Marriott Hotel, Dobson Ranch Inn.
AIRPORT-TO-HOTEL TRANSPORTATION
ASU is located within 15 miles from the Phoenix Sky Harbor Airport. Some hotels provide complimentary airport pick-up. For those that do not provide this service, no SuperShuttle reservation is required from Sky Harbor to the Hotel. The closest cross streets are Rural and Apache in Tempe. SuperShuttle must be reserved when departing from the Hotel. Call in advance (602) 244-9000 or reserve online at http://www.supershuttle.com
Except for Friday’s lunch, travel, hotel, meals, other personal expenses and conference fees are the attendee’s responsibility.
DRIVING DIRECTIONS
Whatever autoroute you take from your destination, look upon arrival in Phoenix and Tempe for highway 60. Exit Highway 60 at either Rural or Mill road, and head north, past Southern and Broadway to Apache [Main] Boulevard. ASU is located within a square mile bordered on the south by Apache Boulevard, University on the north, Mill Road on the west and Rural on the east side. Three of the hotels listed on the RMESC web site are located on Apache Boulevard, across from ASU. Maps and driving directions are available at http://www.asu.edu/map/.
PARKING
Your hotel includes free parking. If for some reason you require parking on Campus, please notify us immediately so we can reserve a visitor parking space in Parking Structure One on Apache Boulevard, next to the Student Recreation Center and right across from the Twin Palms Hotel. The cost is $2 per hour or $8 maximum for a single entry/exit. Parking on campus is at a premium and payment is the responsibility of the conference attendees.
UNIVERSITY STANDARDS
Alcohol consumption is not available on campus. There are many restaurants located within walking distance from campus and there is a reasonable selection of food options at the Memorial Union Located next to the Business Administration Building.
DEADLINES AND IMPORTANT DATES
| PayPal option becomes available in | July 2007 |
| Revised abstract |
08 August (Monday) |
| Conference Schedule available | 20 August (Monday) |
| Advanced online registration | 02 August (Thursday) |
| AV requests | 17 August (Friday) |
| Reserve hotel rooms at conference rate | 02 August (Thursday) |
| Late registration | Begins 3 August (Friday) |
| PowerPoint and computer files due | 28 September (Friday) |
| Conference Sessions | 19-20 October (Friday-Saturday) |
Submissions for “Connections” |
01 December (Thursday) |
We are very much looking forward to this year’s conference and the opportunity to meet colleagues from around the region who are similarly involved in studying Europe. We encourage you to invite your colleagues to join us, either this year or in the future. If you have any questions or concerns, please contact us at RMESC@asu.edu
We reserve the right to make changes to the above preliminary schedule when we update the conference program at http://www.asu.edu/clas/dll/RMESC/index.html
Sincerely,
Giuseppe Candela, Conference Chair
French/Italian
School of International Letters and Cultures
Rocky Mountain European Scholars Consortium
480-965-4660, giuseppe.candela@asu.edu
RMESC@asu.edu