Skip to main content

Privacy Statements

Introduction

This Arizona State University (ASU) Privacy Statement provides information required by Arizona law about ASU’s online information gathering and dissemination practices. Individual pages on ASU websites may provide additional information.

In addition to the information in this Privacy Statement, ASU’s Terms of Use and Computer, Internet, and Electronic Communications Information Management Policy set forth requirements that you must follow when using ASU’s websites and technology network.

We encourage you to periodically review this Privacy Statement because we may update it from time to time.

What Services ASU Provides Online

ASU’s websites provide online information and services to all users of ASU’s technology network (Users) consistent with ASU’s Charter and Mission.

In addition to information and services provided on ASU websites, ASU may also provide connections to external services and information provided by non-ASU service providers. These non-ASU provided services may include the education versions of Dropbox, Amazon Web Services, and Google, which includes Gmail. Non-ASU service providers have their own privacy policies that are not covered by this Privacy Statement. ASU is not responsible for the privacy practices or policies of non-ASU service providers. We recommend you review the privacy practices and policies of all non-ASU service providers.

Information ASU Collects from Users and How We Use it

ASU collects information actively provided by Users. We may also collect information about the computers, mobile devices, or other devices you use to access ASU’s technology network, such as IP address, unique device identifiers, browser types, browser languages, web pages requested, network software access, referring web pages, date, time, and duration of activity, passwords, and accounts accessed, volume of data storage and transfers, and locations of User devices when connected to ASU’s technology network. Logs of this information may be retained. We may contract with non-ASU service providers to help us better understand Users. These non-ASU service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our services.

Cookies are small files that are stored on your computing devices. We use cookies to understand and save your preferences for future visits and compile aggregate data about network traffic and network interaction so that we can offer better network experiences and tools in the future. Cookies may be set by an organization other than ASU. These non-ASU cookies may, for example, originate from social media services such as YouTube and Facebook. Because the cookie policies of these services change over time, you should review their policies by visiting the privacy policies of these services directly. Users may disable cookies through their individual browser options.

ASU uses information collected to provide services, in support of ASU’s Charter and Mission, to protect the security of ASU’s technology network, to support academic integrity, and to provide safety and security services to Users, as well as to monitor, preserve, and enhance the use, functioning, and integrity of ASU’s technology network. ASU may also use information collected from you for analysis and statistical purposes consistent with ASU’s Charter and Mission.

Alternatives to Website Transactions

If you prefer not to provide information to ASU through our technology network, you may contact the ASU administrative unit responsible for the service to learn about available options.

Disclosure of Information

ASU does not disclose confidential information we collect online to individuals or entities not affiliated with ASU, except in the limited circumstances described below. Non-confidential information may be disclosed or distributed pursuant to federal laws, state laws, including Arizona’s public records laws, and ASU and Arizona Board of Regents (ABOR) policies. These laws and policies explain what information may be shared or disclosed. They also explain what information is protected as confidential.

Student Records. Certain records of students are protected by the federal Family Educational Rights and Privacy Act (FERPA), Arizona law, and ASU Policy. Information about students’ access to their education records and protection of education records is available in ASU’s Student Services Manual in Section 107-01. This policy also provides information on students’ rights to limit access to their directory information. ASU may disclose confidential student information with the consent of the student, under subpoena or court order, or in other limited circumstances as permitted by FERPA.

Employee Records. Access to ASU personnel records is governed by ABOR Policy 6-912, ACD 811, SPP 1101, and Arizona law.

Public Records Laws. ASU may be required to provide access to ASU records to third parties pursuant to Arizona’s public records laws ARS §§ 39-121 through 39-161. Additional information about Arizona’s public records laws is available at ogc.asu.edu/public-records/.

Court Order or Public Safety. ASU may be required to disclose confidential information pursuant to a valid court order or lawfully issued and served subpoena, search warrant, or other legal order. In addition, ASU may disclose confidential information to law enforcement if ASU believes that disclosure is necessary to protect ASU, to protect the health or safety of individuals, or if law enforcement believes that ASU’s resources have been used in the commission of a crime.

Contractors. ASU may contract with non-ASU service providers to provide services and information through ASU’s technology network. ASU may provide information, including personal information collected on our technology network; to non-ASU service providers to assist ASU deliver classes, programs, products, information, and services. ASU also contracts with non-ASU service providers to perform analysis, research, and administrative activities for ASU. ASU requires non-ASU service providers to protect personal information on our behalf.

ASU does not allow any non-ASU entities to collect information from ASU’s technology network unless those entities have received written permission from an ASU authorized signatory.

Security

ASU takes steps to ensure that confidential information collected online is secure. These steps include: ongoing User education; using tools in an effort to restrict unauthorized access, viruses, phishing, and hacking attempts; and monitoring activity to identify potential system threats. ASU routinely assesses and enhances tools and processes available to strengthen our online security.

The ASU Alumni Association is committed to protecting your privacy by employing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the ASU Alumni Association website and governs data and usage. By using the ASU Alumni Association website, you consent to the data practices described in this statement.

Collection of your Personal Information

ASU Alumni Association collects personally identifiable information, such as your email address, name, home address, work address or telephone number. The Alumni Association also collects anonymous demographic information, which is not unique to you, such as your zip code, age, gender, preferences, activity participation and interests.

There is also information about your computer hardware and software that is automatically collected by the ASU Alumni Association. This information can include: your IP address browser type, domain names, access times and referring websites addresses. This information is used by the ASU Alumni Association for the operation of service, to maintain quality of service, and to provide general statistics regarding use of the ASU Alumni Association website.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through ASU Alumni Association public message boards, this information may be collected and used by others.

The ASU Alumni Association encourages you to review the privacy statements of websites you choose to link to, so that you can understand how those websites collect, use or share your information. The ASU Alumni Association is not responsible for the privacy statements or other content on websites outside of the ASU Alumni Association and the ASU Alumni Association family of websites.

Use of Your Personal Information

The ASU Alumni Association collects and uses your personal information to operate the ASU Alumni Association website and to deliver the services that you have requested. The Association also uses your personally identifiable information to inform you of other products or services available from the Association or its affiliates. The association may also contact you via surveys to conduct research about your opinion of services or of potential new services that may be offered.

The ASU Alumni Association provides non-confidential alumni mailing information to its affinity partners so that they may contact you about a particular offering that may be of interest to you. These partners are prohibited from using your personal information for anything other than the agreed upon message and may use the information for a limited time only. They are required to maintain the confidentiality of your information. Should you wish to opt out of such disclosures, please click here OPT OUT FORM LINK. Confidential information protected by FERPA or by other laws or ASU Alumni Association policies will not be disclosed to third parties.

The association does not provide alumni email addresses to third parties, however, the association may contact you via email on behalf of a partner with a special offering. In addition, the ASU Alumni Association shares statistical data with trusted partners to help us to perform statistical analysis, send you email or postal mail, provide customers support or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to the ASU Alumni Association and they are required to maintain the confidentiality of your information.

The ASU Alumni Association does not disclose sensitive personal information such as race, religion, or political affiliations, without your explicit consent.

The ASU Alumni Association keeps track of the websites and pages our customers visit within the ASU Alumni Association’s website, in order to determine what services are most popular. This data is used to deliver customized content and advertising within the ASU Alumni Association websites to customers whose behavior indicates that they are interested in a particular subject area.

Our websites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served upon the ASU Alumni Association or the site (b) protect and defend the rights and property of the ASU Alumni Association; and (c) act under exigent circumstances to protect the personal safety of users of the ASU Alumni Association’s website, or the public.

Use of Cookies

The ASU Alumni Association website uses “cookies” to help personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of the cookie is to provide a convenience feature to save you time. The purpose of the cookie is to tell the web server that you have returned to a specific page. For example, if you personalize the ASU Alumni Association pages, or register with the ASU Alumni Association site or services, a cookie helps the ASU Alumni Association to recall your specific information on subsequent visits. This simplifies the process for recording your personal information, such as billing addresses, shipping addresses and so on. When you return to the same ASU Alumni Association site, the information you previously provided can be retrieved, so you can easily use the ASU Alumni Association features that you customized.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can suually modify your browser setting to decline cookies, if you prefer. If you choose to decline cookies, you may not be able to fully epxeriecne the interactive features of the ASU Alumni Association services or websites that you visit.

Security of Your Personal Information

The ASU Alumni Association secures your personal information from unauthorized access, use or disclosure. The Association secures the personally identifiable information that you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. When personal information (such as credit card number) is transmitted to other websites, it is protected through the use of encryption, such as Secure Socket Layer (SSL) protocol.

Changes to this Statement

The ASU Alumni Association will occasionally update this Statement of Privacy to reflect company and customer feedback. The ASU Alumni Association encourages you to periodically review this statement to be informed of how the association is protecting your information.

Contact information

The ASU Alumni Association welcomes your comments regarding this Statement of Privacy. If you believe that the ASU Alumni Association has not adhered to this statement, please contact the ASU Alumni Association at alumni@asu.edu. We will use commercially reasonable efforts to promptly determine and remedy the problem.