To provide a consistent procedure for the awarding of posthumous
degrees when appropriate criteria have been met
A degree may be awarded for a deceased student upon the
recommendation of the college in which the student was pursuing a
degree, with the approval of the provost of the university.
Responsibility
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Action
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Any member of the university community who wishes to recommend
award of a posthumous degree |
- Submit official notification of student’s death to the
Office of the Dean of Students.
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Office of the Dean of Students |
- Receive official notification of a student’s death.
Notify University Registrar Services to post an
administrative hold on the student’s academic
records.
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For requests regarding undergraduate students: |
University Registrar Services |
- Use 100 total earned semester hours (which include 30 hours
completed in residence at ASU) as a minimum guideline. Send the
“Awarding a Posthumous Degree” memorandum and
supporting documents (unofficial transcript and DARS audit or
Program of Study) to the dean of the college in which the student
was enrolled. Request an audit of the student’s record for
consideration of awarding a posthumous degree.
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For requests regarding graduate students: |
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- Send the “Awarding a Posthumous Degree” memorandum
and supporting documents (unofficial transcript and Program of
Study, if available) to the dean of the college in which the
student was enrolled. Request an audit of the student’s
record for consideration of awarding a posthumous
degree.
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For requests regarding undergraduate students: |
Dean (or designee) |
- Review the student’s record in consultation with the
school/department of the student’s major to determine if the
student was in a degree program and qualifies for the awarding of a
posthumous degree.
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For requests regarding graduate students: |
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- Review the student’s record in consultation with the
school/department of the student’s major to determine if the
student had made substantial progress toward completion of the
degree. Indicators could be, but are not limited to, completion of
course work, completion of comprehensive examinations, or progress
in thesis or dissertation.
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Note: Completion of an Undergraduate or Graduate Program of
Study or Declaration of Graduation by the college, if one is not
already on file, is optional. If required by the college, the
Program of Study or Declaration of Graduation should be completed
by a member of the college staff. |
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- Sign the memorandum indicating approval or denial of the
request or submit the memorandum/petition to the college standards
committee for consideration, if applicable.
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If the request is not approved: |
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- Notify University Registrar Services by returning the memorandum with the appropriate
signatures.
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If the request is approved: |
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- For undergraduate students, forward the approved memorandum to
the Office of the Provost of the
University.
- For graduate students, forward the approved memorandum to the
vice provost for Graduate Education.
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Vice Provost for Graduate Education |
- Review the college’s recommendation, verify
student’s progress toward degree completion. Forward
recommendation to the Office of the Provost of the University.
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Office of the Provost of the
University |
- Review the request. Notify University Registrar Services of approval or disapproval
by returning the memorandum with appropriate
signatures.
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If not approved: |
University Registrar Services |
- Notify the individual who made the original request (i.e.,
faculty, staff, or family).
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If approved: |
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- Post the degree to the student’s transcript and order the
diploma at no cost to the family.
- Verify that an administrative hold is posted to the
student’s record. If an administrative hold has not yet been
posted, forward a copy of the approved memo to the Records Section.
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- Post the administrative hold.
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- When the diploma is received, inform the college dean (or
designee) that the diploma is ready for
delivery.
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Dean (or designee) |
- Send or present the diploma to the
family.
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