Student Services Manual (SSM)

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Effective: 8/15/1950

Revised: 7/1/2009

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SSM 204–02: Master’s and Doctoral Programs of Study

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Purpose

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To establish a program of study for graduate students relating to the specific degree requirements for graduate degree completion and graduation

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Source

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Office for Graduate Education

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Policy

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Graduate students working toward a master’s or doctoral degree must file an official Master’s Degree Program of Study form or a Doctoral Program of Study form, as appropriate, at the earliest possible date after admission with regular status to a specific graduate degree program.

Courses and requirements on the program of study are subject to approval by the graduate student’s supervisory committee, department chair, and the Office for Graduate Education.

The graduate student must file a Petition to the Office for Graduate Education if any changes to the program are necessary.

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ProceduresD

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Filing a Master’s or Doctoral Program of Study


Responsibility
Action
Graduate student
  1. Complete and submit to the department the master’s or doctoral Interactive Program of Study (iPOS) online at My ASU.
  1. If assistance is needed, talk with the committee chair, committee members, or graduate coordinator.
  2. If necessary, make any necessary revisions and resubmit.
Academic Department
  1. Verify that the iPOS meets the specified requirements and submit it to University Registrar Services.
  2. Help students complete any necessary revisions, online course changes, or petitions.
University Registrar Services
  1. Verify that the iPOS meets the requirements specified in the ASU Graduate Catalog.
  2. Reroute the iPOS to the department for revisions when necessary.
  3. Submit the student’s iPOS to the Office for Graduate Education once it has been verified.
  4. Process online petitions or course changes for the student when needed.
Office for Graduate Education
  1. Approve or disapprove the program.
  2. Return the approved iPOS for processing to University Registrar Services.
  3. Notify student by e-mail when iPOS is approved.


Filing a Petition to the Office for Graduate Education


Responsibility
Action
Graduate student
  1. Use online format to file course changes and petitions to the Office for Graduate Education, and submit them to the department for approval.
  1. If assistance is needed, check with the committee chair, committee members, or graduate coordinator.
Department

Course change petitions:

  1. Verify that the petition meets graduation requirements, and then electronically forward to University Registrar Services.

All other petitions:

  1. Verify that requirements are being met, and then electronically forward to the Office for Graduate Education.
For course change petitions only:
University Registrar Services
  1. Verify that the petition adjusts the iPOS to meet the requirements specified in the ASU Graduate Catalog.
  2. Notify the student via e-mail of approval.
  3. Return to department if not approved.
For all non-course change petitions:
University Registrar Services
  1. Review and approve petition.
  2. Notify student via e-mail of approval.
  3. Return to department or hold for further information if not approved.
endtable

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Cross-References

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For information about graduation procedures, see:

  1. SSM 204–03, “Application for Graduation for Bachelor’s Candidates”

    and

  2. SSM 204–04, “Application for Graduation for Master’s and Doctoral Candidates.”

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