![[horizontal rule]](ssmhr.gif)
Effective: 12/5/1980 |
Revised: 7/1/2009 |
![[ASU logo]](asu.gif) |
SSM 203–02: Academic
Record Change |
![[horizontal rule]](ssmhr.gif)
Purpose
![[horizontal rule]](ssmhr.gif)
To allow a change on a student’s academic record in
situations not governed by grade change policy and procedure
![[horizontal rule]](ssmhr.gif)
Sources
![[horizontal rule]](ssmhr.gif)
University Registrar Services Advisory
Committee
Student Accounts and Cashiering Services Office
Individual colleges within the university
![[horizontal rule]](ssmhr.gif)
Policy
![[horizontal rule]](ssmhr.gif)
A student may apply for an academic record change for a prior
semester when application for a grade change is inappropriate to
correct the student’s records.
An academic record change includes adding or dropping a class,
changing grade options, or adjusting semester hours.
An academic record change is subject to the approval of:
- the class instructor
- the chair of the department offering the course
and
- the standards committee of the college offering the
course.
![[horizontal rule]](ssmhr.gif)
ProcedureD
![[horizontal rule]](ssmhr.gif)
Responsibility
|
Action
|
Student |
- Obtain an Academic Record Change for Prior Semester form from
the dean’s office in the college offering the class.
- Submit the form with student portion completed to the class
instructor.
|
Instructor |
- Complete the instructor portion of the form.
- Approve or disapprove the request.
- Submit the form to the chair of the department offering the
class.
|
Department chair |
- Approve or disapprove the request.
- Submit the form to the standards committee of the college
offering the course.
|
College standards committee |
- Approve or disapprove the request.
|
Standards committee chair |
- Complete the standards committee’s portion of the
form.
|
|
If not approved: |
|
- Notify the student that the request was not
approved.
|
|
If approved: |
|
- Forward the form to University Registrar Services.
|
University Registrar Services |
- Determine if the academic record change may require a monetary
adjustment to the student’s account.
|
|
If the student’s account needs adjustment: |
|
- Notify Student Accounts and Cashiering Services Office.
|
Student Accounts and Cashiering Services Office |
- Adjust the student’s account.
|
University Registrar Services |
- Process the form when the adjustment is
made.
|
Student |
- Verify that the academic record change was processed by viewing
it on the unofficial transcript available on the My ASU Web
site.
|
endtable
![[horizontal rule]](ssmhr.gif)
Cross-References
![[horizontal rule]](ssmhr.gif)
For related information, see:
- SSM 203–01, “Grade
Change”
and
- SSM 203–09, “Grade of
Incomplete.”
skip navigation bar
SSM manual |
ASU policies and procedures manuals | Index of Policies by Title
| Educational Outreach and Student Services Web
site
Back to
Top
