Staff Personnel Manual (SPP)

Effective: 7/1/1978

Revised: 7/1/2013

SPP 1007: Processing Terminations of Employment

Purpose

To provide information for terminating regular classified employees, university staff, and non-faculty administrators, and to ensure the return of university property

Sources

Arizona Revised Statutes § 23–353

University policy

Applicability

All regular classified employees, university staff, and non-faculty administrators who terminate employment with the university

Policy

All regular classified employees, university staff, and non-faculty administrators terminating employment with the university may request information from the Office of Human Resources (OHR)—Benefits Administrator relating to insurance conversion rights and retirement contribution options. Information for terminating employees is available from the Leaving ASU Web page of the Office of Human Resources.

Employees who are retiring should schedule an appointment to attend an ASU pre-retirement meeting before deciding on their retirement date or submitting any retirement documents.

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Advance Notice

Employees who resign or retire are requested to give as much advance notice to the university as possible, and a minimum notice of two weeks is recommended. This notice may be given orally; however, the employee is responsible for providing the supervisor with a written letter of resignation or retirement. The resignation shall be final unless both the supervisor and the employee agree that the resignation may be withdrawn prior to the date of resignation or retirement.

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Payment of Wages

Employees who terminate will be paid all wages due no later than the regular payday for the pay period during which the termination occurred. If requested by the employee, such wages will be paid by mail and sent to the address provided or the address on file.

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University Property

All employees who terminate their employment for any reason must return all university property, including but not limited to: identification cards (retirees may exchange their Sun Card for one that has a retiree designation), computers/laptops, cameras, cell phones, keys, tools, or equipment no later than the final day of employment. Failure to return university property may result in an investigation for theft by ASU Police Department. In addition, ASU will report as income to the Internal Revenue Service the market value of the unreturned property as income on their W-2, as determined by ASU Property Control, which will be the original cost or fair market value, whichever is higher.

Cross-References

For further information, refer to:

1. SPP 1010, “Termination of University Staff Employment”
2. SPP 1011, “Involuntary Termination”
3. the Academic Affairs Policies and Procedures Manual—ACD 123, “Misuse of University Assets”

   and

4. ACD 125, “Computer, Internet, and Electronic Communications Information Management Policy.”

For information regarding key control, see the Facilities Management Policies and Procedures Manual— FAC 205,“Keys.”

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