ACD 510–04: Intra-Institution of Higher Education (IHE) Consulting
To describe the policies and procedures applicable to intra-IHE consulting for faculty and academic professionals and to define the permissible extent of intra-IHE consulting activities undertaken for extra university compensation paid with state, local, sponsored, and other university funds
Office of the Provost of the University
Office of the Executive Vice President, Treasurer, and Chief Financial Officer
Office of Knowledge Enterprise Development, Operations, Research Operations
Faculty members and academic professionals with administrative appointments
Federal regulations provide that intra-IHE consulting is expected such that extra compensation may only be granted in “unusual cases.” Specifically, federal, authoritative guidance (see the Research and Sponsored Projects Policies and Procedures Manual—RSP 101, “General Research Policy”) provides that:
Since intra-IHE consulting is assumed to be undertaken as an IHE obligation requiring no compensation in addition to institutional base salary, the principle also applies to faculty members who function as consultants or otherwise contribute to a sponsored agreement conducted by another faculty member of the same institution. However, in unusual cases where consultation is across departmental lines or involves a separate or remote operation, and the work performed by the faculty member is in addition to his[/her] regular responsibilities, any charges for such work representing additional compensation above the institutional base salary are allowable provided that such consulting arrangements are specifically provided for in the agreement or approved in writing by the sponsoring agency.
Extra compensation for intra-IHE consulting is only paid in rare circumstances, regardless of the funding source. Similar to external consulting, intra-IHE consulting requires prior notification and approval using the Notification of Consulting or Other Remunerative Arrangement form indicating the source of university funds for compensating above the full-time, institutional base salary.
Intra-IHE consulting activity on behalf of a sponsored project requires the completion and approval by ORSPA of the ORSPA 310: Additional Pay form which would be attached to the Notification of Consulting or Other Remunerative Arrangement form prior to beginning the intra-IHE consulting. If a sponsoring agency allows additional pay for intra-IHE consulting then the university may allow such payments when all of the following conditions are met:
Extra compensation for intra-IHE consulting or outside consulting or other outside business activities or arrangements (whether compensated or not) shall not exceed a combined total of 312 hours per academic year for those on academic-year contracts or 384 hours per fiscal year for those on fiscal-year contracts.
Employees whose assignment includes release time shall not normally be eligible for extra compensation. However, investigators and other employees performing work on a sponsored project usually can allocate part of their base academic or fiscal salary appointment to the sponsored project for work that benefits the sponsored project during the project period. General operating (state) funds released by such allocations are usually retained within the college or academic unit during the fiscal year as temporary salary savings.
For information about the university’s consulting, faculty appointment, and pay policies, see:
For information about general supplemental pay policies, also see the Staff Personnel Policies and
For authoritative references, see the Research and Sponsored Projects Policies and Procedures Manual—RSP 101, “General Research Policy.”