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FAQ - Events

Where can I host an event at ASU?
To find a location to host your event please refer to the Campus Programs Guide for more information.

You can also reserve a mall space for your event through Event and Meeting Services, for more information contact the office at 480-965-3406 or stop by their office located on the main level of the Memorial Union behind the Information Desk.

All student organizations are asked to adhere to the Campus Event Facility Guidelines, please read this document for more information. If you have any questions please contact Event and Meeting Services.
What should I remember when setting up for an event?
For a comprehensive checklist of event planning functions please refer to our Event Planning Checklist for more ideas.
What are the guidelines for hosting an event at ASU?
All student organizations are asked to adhere to the Campus Event Facility Guidelines, please read this document for more information. Also, if you are planning a major event/dance, please review the guidelines at campus dance policy document. (word doc)
How do I set up a student organization information table?
  • Be a registered student organization with ASU.
  • Reserve a space for your event through Event and Meeting Services, for more information contact the office at 480-965-3406 or stop by their office located on the main level of the Memorial Union behind the Information Desk.
  • Refer to our Event Planning Checklist for more ideas
How do I put on an event with amplified noise?
  • Be a registered student organization with ASU.
  • Reserve a space for your event through Event and Meeting Services, for more information contact the office at 480-965-3406 or stop by their office located on the main level of the Memorial Union behind the Information Desk.
  • Refer to our Event Planning Checklist for more ideas.
Amplified events will only be approved on Monday - Friday from 11:30 am to 1:00 pm in designated areas. These areas are assigned on first come first serve basis and can be reserved through Event and Meeting Services by completing an Outdoor Event and Sales Area Request. Amplification may not exceed 85 decibels at 40 feet and is limited to speakers, radio broadcasts, recorded music and certain types of live performers. Bands that include electric instruments or drums require special approval, notification of all areas affected by the performance and will be limited to specific dates/times as determined by ASU.

For more information contact the Event and Meeting Services office at 480-965-3406 or stop by their office located on the main level of the Memorial Union behind the Information Desk.

Also refer to the "Mall & Vendor Information" web page for more information and to download an Outdoor Event and Sales Request form.
How do I reserve one of the Palo Verde Resource Rooms or the Palo Verde Beach area?
To reserve one of the Palo Verde Resource Rooms or the Palo Verde Beach area please contact Residential Life.

Palo Verde West Resource Room
  • Limited programming is permitted when sponsored by the tutoring center/site coordinator.
Palo Verde East Resource Room
  • All reservations are coordinated through the PVC Coordinator at 965-2638.
  • Any event must be academically focused (i.e. FYE) and/or sponsored by a Hall Council, RHA or Resident Assistant.
  • Any event must be open to all Palo Verde Complex residents and cannot disturb quiet or courtesy hours.
  • All events must be free-of-charge.
Palo Verde Beach and Sahuaro Lawn
  • Must be sponsored by a registered student organization and meet all risk management and fire code regulations.
  • Event must be open to residents and cannot block fire lanes or ADA accessibility.
  • These areas cannot be reserved for events targeted outside the ASU student community.
  • Events cannot disturb quiet or courtesy hours. (Typically after 10pm)
  • No amplification of music/voice is allowed during times when classes are offered.
  • No money can be collected or requested for entry.
How do I reserve the SRC?
The Student Recreation Complex (SRC), provides a variety of recreational of activities to the ASU community. Activities are generally designed for exercise, sport and team building. However, based on the size of the gymnasiums, the SRC may accommodate other events and social gatherings. At these larger social gatherings all attendees must be students, faculty or staff or a guest of a student, faculty staff member of ASU.
  • Dances and Social Events are limited to two a semester and activity will be limited to the red gym and the restroom.
  • The SRC reserves the right to review and make necessary changes to accommodate the event to ensure the safety of the attendees.
  • The sponsoring organization is responsible for setup and tear-down of all equipment for the event.
  • The sponsoring organization is responsible for clean up of all trash. Failure to do so will result in a $100.00 fine.
  • An impact fee of $150.00 will be assessed to the organization sponsoring the event. This cost covers the expense to machine scrub the gym floor.
  • At least six Site Specialists will be employed by the SRC and paid for by the sponsoring organization.