Student Services Manual (SSM)

Effective: 1/1/1980

Revised: 11/1/2006

SSM 304–14: Student Employment Records

Purpose

To ensure proper handling of student employment records

Source

Student Financial Assistance Office/Student Employment

Family Educational Rights and Privacy Act of 1974 (also referred to as the Buckley Amendment or FERPA)

Policy

All records involving the search for and hiring of student employees should be kept on file for two years. Once the student is hired, records should be kept until two years after the student leaves the employment.

All records involving students employed under the Federal Work-Study Program must be kept on file for three years.

FERPA regulations apply to all student employment records. All records of individuals who are employed as a result of their status as students are “education records.” Therefore, the consent of the individual is needed in order to provide information for a reference. Only the dates of employment can be released without the student’s written consent.

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