Student Services Manual (SSM)

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Effective: 3/13/1989

Revised: 8/1/2011

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SSM 1301–01: Social Fraternities and Sororities—Relationship with the University

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Purpose

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To describe the relationship between the member chapters of the ASU social fraternities and sororities and the university

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Sources

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Educational Outreach and Student Services

University policy

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Policy

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The university recognizes and supports the member chapters of the social fraternity/sorority community as an integral part of the ASU educational program and its commitment to student development. Recognition is offered and supported based upon the special and historically significant relationship between Greek-letter social organizations and the university. Social fraternity/sorority chapters enhance the quality of student life while contributing significantly to the educational, social, and personal growth of their members.

The university recognizes the authority of the National Association of Latino Fraternal Organizations, Inc., the Multicultural Greek Council, the Interfraternity Council, the National Pan-Hellenic Council, and the Panhellenic Council to regulate all matters of social fraternity/sorority interest, subject to university policy. University recognition requires student organization registration and membership in the appropriate governing/coordinating council, as well as compliance with board and university policies and procedures. Failure to do so may result in sanctions, including revocation of registration.

Social fraternities and sororities are expected to recognize and to embrace the educational purposes of the university and the individual educational goals of their members. They are encouraged to assist members in their academic pursuits and to endorse a set of academic standards and expectations. In addition to supporting the educational goals of their members, social fraternities and sororities should promote programs that develop social and leadership skills in both individuals and groups.

Activities of social fraternities and sororities should not interfere with academic responsibilities. They must also acknowledge the university’s mission to serve all students at Arizona State University and should function in ways that support this mission.

The United States Department of Education has established guidelines and criteria that are necessary for an organization to be classified as a social sorority or fraternity. In keeping with these criteria, Arizona State University classifies social sororities and fraternities as organizations that:

  • do not limit membership to persons pursuing or having interest in a particular field of study, profession, or academic discipline
  • do not serve as honorary societies for academic, leadership, or any other endeavors
  • do not permit members to hold membership in other social sororities or fraternities.

In addition, these organizations must also:

  • have recognition as a colony or chapter in good standing with an inter/national social fraternity or sorority
  • have tax-exempt status under Section 501(c)(7) of the Internal Revenue Code (§86.14 of Title IX of the U.S. Education Act Amendments of 1972).

Membership in the Social Fraternity/Sorority Community

The social fraternity/sorority community at ASU is composed of private, voluntary-association student organizations that are registered as ASU student organizations and are members of one or more of the following:

  1. North-American Interfraternity Conference
  2. National Association of Latino Fraternal Organizations, Inc.
  3. National Pan-Hellenic Council, Inc.
  4. National Panhellenic Conference
  5. Interfraternity Council
  6. Panhellenic Council

    and/or

  7. Multicultural Greek Council.

Minimum Expectations Regarding Social Fraternity and Sorority Recognition

Because of the special relationship that exists between ASU and its social fraternity and sorority community, the following is a summary of minimum expectations of social fraternities/sororities. These may be amended from time to time at the discretion of the university.

  1. Each social fraternity and sorority must register each academic year as a student organization and must comply with registration requirements during the year.
  2. Social fraternity, sorority, and council executive officers must be registered as students at Arizona State University; must be in good academic and disciplinary standing with the university and their organization; and must belong to a social fraternity or sorority registered with and recognized by the university and with the Fraternity & Sorority Life Office.
  3. Each social fraternity/sorority must comply with all applicable federal, state, and local laws in addition to the Student Code of Conduct and other rules adopted by the Arizona Board of Regents and the university.
  4. Each social fraternity/sorority will meet the standards and expectations articulated in the Greek Devil Way.
  5. Each social fraternity/sorority will provide the Fraternity & Sorority Life Office with the following information:

    1. completed chapter information form by September 1 and February 1 each year
    2. current contact information for each of its executive officers and advisors by September 1 and February 1 each year or within five working days following a change in leadership
    3. new-member roster by September 15 and February 15 each year or within five working days of a new member’s affiliation with the undergraduate chapter
    4. active-member roster by September 15 and February 15 each year
    5. proof of chapter general liability insurance of at least $1,000,000, listing Arizona State University as the Certificate Holder. Insurance must cover all chapter officers, functions, and activities. Proof must be submitted by September 15 and/or upon renewal each year. Each social fraternity/sorority shall renew liability insurance prior to the expiration date each year and notify the university immediately of any change in or loss of coverage. Organizations that cannot verify insurance may have activities limited or suspended.

  6. Each social fraternity/sorority president will meet with a designated staff member from the Fraternity & Sorority Life Office at least once each semester.
  7. Each social fraternity/sorority shall follow risk management policies established by the university and by the chapter’s (inter)national organization and shall minimize the risk of harm to people and property while accepting accountability for actions of the chapter.
  8. All organizations must notify the Fraternity & Sorority Life Office, in a timely manner, in the case of a critical incident.
  9. Each social fraternity/sorority will follow all university recruitment policies and procedures and, as applicable, will follow the new member program as written by their (inter)national organization.
  10. Each social fraternity/sorority will pay to the Fraternity & Sorority Life Office a pre-established per-member programming fee each semester.

University Support for the Social Fraternity/Sorority Community

All chapters recognized and in good standing with the university are granted the following university privileges:

  1. use of ASU facilities, equipment, and services, subject to university policies and procedures
  2. the right to self-governance, through the established policies and procedures of the governing councils and within the parameter of university policies
  3. access to information about the academic achievement of chapter members, subject to university policy regarding authorized release of student information
  4. verification of chapter members’ ASU enrollment, subject to university policy regarding authorized release of student information
  5. inclusion in university and student publications
  6. eligibility for awards and honors presented to ASU organizations and their members
  7. permission to collect reasonable dues, sponsor fund-raising events, and solicit funds, subject to university policy
  8. participation in designated athletic, cultural, social, and other group events, including programs sponsored by its councils
  9. permission to sponsor programs and activities consistent with the broader aims of the university and with the purposes of their organization
  10. the right to recruit and select members subject to university policies as provided for in §86.14, Title IX, U.S. Education Act of 1972

    and

  11. other privileges that may derive from membership in one or more of its councils.
Note: Support will not be provided to unregistered, unrecognized, or sub-rosa organizations.

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Cross-References

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For more information about university policy regarding social fraternities and sororities, see:

  1. SSM 104–01, “Student Code of Conduct and Student Disciplinary Procedures”
  2. SSM 104–03, “Hazing Prevention”
  3. SSM 106–03, “Alcohol and Other Drugs on Campus.”
  4. and

  5. SSM 1302–01, “Student Organization Registration.”

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