Staff Personnel Manual (SPP)

SPP Manual Revision NoticeD

Introduction

Revised to specify the personnel categories as “classified employees,” “university staff,” and “non-faculty administrators”; to state that nothing in policy or by verbal communication can alter the at-will employment status of “university staff” and “non-faculty administrators”

Definitions

Revised to remove, add, and reword definitions throughout

Recruitment/Employment

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to specify requirements for advertising and offering salaries

Nepotism

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update the definition of “relative” as it applies to this policy; to clarify policy language pertaining to hiring and supervision; to remove the Cross-Reference

Postretirement Employment

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to rewrite the policy regarding employees enrolled in ASRS, ORP, or PSPRS retirement programs

Volunteer Service

Revised to add the “university staff” personnel categories to the policy language regarding volunteers

Reduction in Force

Revised to clarify that this policy does not apply to the “university staff” personnel category; to update the requirements and processes for departments and personnel affected by reduction in force

Flexible Employment Program

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Alternate Duty Assignment Program for Temporarily Disabled Employees

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to change “physician” or “psychiatrist” to “health care provider”; to update the probationary period from six to twelve months

Layoff for University Staff

New policy due to new personnel category, “university staff,” effective July 1, 2013

University Staff

New policy due to new personnel category, “university staff,” effective July 1, 2013

Conditions of Administrative Service at ASU

Policy removed due to new personnel categories effective July 1, 2013

Probationary Period

Revised to clarify that the “regular classified employees” of this policy are those assigned to the ASU Police Department (ASU PD); to update the language of the initial probationary period to apply to ASU PD only

Medical Examinations

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Work Schedules

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Classified Staff Performance Evaluation

Revised to clarify that this policy does not apply to the “university staff” personnel category; to remove performance review requirements for probationary employees

Administrative/Service Professional Employee Performance Evaluation

Policy removed due to new personnel categories effective July 1, 2013

Participation on University-Sponsored Committees

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Employment outside ASU

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Labor Union Membership

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Drug-Free Workplace Requirements

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to clarify that university staff and non-faculty administrators may be subject to the provisions of SPP 808, “Performance Management for University Staff” or SPP 1010, “Termination of University Staff”; to update a department name

Driver’s License Monitoring

Revised to update the policy on driver’s licenses, if required as a condition of employment, as it relates to the various ASU personnel categories

Conditions of Service Professional Service at ASU

Policy removed due to new personnel categories effective July 1, 2013

Classification of Positions

Revised to update the Purpose; to add a Background section; to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the career categories and job classification descriptions

Establishing and Revising University Staff and Non-Faculty Administrator Positions

Revised to update the title; to specify the personnel categories as “university staff” and “non-faculty administrators”; to update departmental and OHR requirements and processes for documenting, reviewing, and approving position descriptions

Promotion (Competitive or Noncompetitive)

Policy removed based on new personnel categories effective July 1, 2013

Establishing Rates of Pay

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to state the parameters for establishing rates of pay according to guidelines associated with the assigned market zone and to refer departments to OHR Partners, Compensation for exceptions guidelines of market zone boundaries

Salary Administration

Revised to update the Purpose; to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Pay Differentials

Revised to specify the personnel categories as regular “classified employees” and “university staff”; to clarify that a pay differential is stopped when an employee is no longer assigned to the position requiring the pay differential

Trainee Assignments

Policy removed due to new personnel categories effective July 1, 2013

Assignment to Special Duty

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update language regarding “pay grade” or “pay range” to “Market Reference Point (MRP)” or “market zone”; to update process and guidelines for special duty compensation

Supplemental Pay

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to clarify that the supplemental pay policy applies to staff categories that are exempt; to update language regarding “pay grade” to “market zone”; to update the hours limit of supplemental activities to a percentage

Standby Duty Program

Revised to specify the personnel categories as regular “classified employees” and “university staff”

Overtime for University Extraordinary and Specific Events

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Mandatory Retirement Plans

Revised to update the title; to specify the personnel categories as “classified employees,” “university staff,” and “non-faculty administrators” who work “20 or more hours per week for any 20 weeks in a fiscal year”; to update mandatory retirement plan requirements and options

Insurance Coverage

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Employee Reduced
Resident Tuition

Revised to add “university staff” to the list of personnel categories applicable to the policy; to update the Cross-References

Flexible Spending Accounts

Revised to specify the personnel categories as benefits-eligible, regular “classified employees,” “university staff,” and “non-faculty administrators”

Release Time for Professional Development

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Employee Assistance

Revised to add “university staff” to the list of benefits-eligible, regular personnel categories applicable to the policy; to update the Cross-References

Sick Leave Benefits

Revised to update the title; to specify the personnel categories as benefits-eligible “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Vacation Leave Benefits

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update vacation accumulation and accrual based on the new personnel categories; to update vacation hours requesting, reporting, and use/payout requirements for personnel and supervisors; to wholly restructure the policy content

Compassionate Transfer of Leave Benefits

Revised to update the title; to update the Purpose; to specify the personnel categories as benefits-eligible, vacation-eligible, regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Holiday Leave Benefits

Revised to specify the personnel categories as benefits-eligible, regular “classified employees,” “university staff,” and “non-faculty administrators”

Emergency Leave Benefits

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Jury Duty and Material Witness Service Leave Benefits

Revised to specify the personnel categories as “classified employees,” “university staff,” and “non-faculty administrators”

Bereavement Leave Benefits

Revised to specify the personnel categories as benefits-eligible “classified employees,” “university staff,” and “non-faculty administrators”; to update a Cross-Reference

Administrative Leave of Absence

Revised to update the title; to specify the personnel categories as benefits-eligible “classified employees,” “university staff,” and “non-faculty administrators”; to clarify that “classified employees” may only be placed on administrative leave with pay and “university staff” and “non-faculty administrators” may be placed on leave with or without pay

Extended Leave of Absence

Revised to specify the personnel categories as benefits-eligible “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Family Leave of Absence

Revised to update the title; to update the Purpose; to add a Source; to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Military Leave of Absence

Revised to update the title; to specify the personnel categories as “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Parental Leave Benefits

Revised to update the title; to update the Purpose; to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to wholly rewrite the policy

Employee Conduct and Work Rules

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update the language describing discrimination under the “Rules and Regulations” heading to be consistent with SPP 002; to state that the policy does not modify the at-will employment status of “university staff” and “non-faculty administrators”; to update the Cross-References

Performance Management for University Staff

New policy due to new personnel category, “university staff,” effective July 1, 2013

Discipline

Revised to clarify that this policy does not apply to the “university staff” personnel category

Code of Conduct for Business Activities

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”

Violence in the Workplace

Revised to clarify the language related to possible penalties for employees in violation of this policy; to update the Cross-References

Grievance Process

Revised to clarify that this policy does not apply to the “university staff” personnel category; to remove references to deleted policies

Processing Terminations of Employment

Revised to specify the personnel categories as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update the Cross-References

Termination of University Staff Employment

New policy due to new personnel category, “university staff,” effective July 1, 2013

Involuntary Termination

Revised to clarify that this policy does not apply to the “university staff” personnel category; to clarify policy language with regards to “classified employees”; to update the Cross-References

Personnel Records

Revised to specify the personnel category as regular “classified employees,” “university staff,” and “non-faculty administrators”; to update the Cross-References

Job References

Revised to specify the personnel category as regular “classified employees,” “university staff,” and “non-faculty administrators”; to state requirements for ASU employees who provide job references for a current or former staff member to external and internal (i.e., ASU, U of A, NAU, ABOR) employers requesting the reference