Purchasing and Business Services Manual (PUR)

Effective: 3/1/2003

Revised: 3/1/2007

PUR 401–08: Furnishings, Flooring, and Window Coverings

Purpose

To facilitate the purchasing of interior furnishing, carpeting, and window coverings

Sources

Arizona Board of Regents

University policy

Background

In 1994, the Arizona Board of Regents determined that universities would enjoy the benefits of lowest price, established quality, best delivery, and ease of ordering by establishing a mandatory Tri-University Furniture Contract. In collaboration with the Tri-University Furniture Contract, the departments of Facilities Management, Academic Facilities, Purchasing and Business Services, and Residential Life have established furnishing standards and guidelines for classroom, office, and residential life spaces.

Policy

Prior to placing any orders for new furnishings, departments are responsible for contacting Furnishing Services or checking the Furnishing Services Web site to determine whether the products they need are available on the Tri-University Contract. For assistance with determining needs, the standards and guidelines are also on the Furnishing Services Web site. Samples of all contract furnishings and floorings are on display at the Furnishing Services showroom.

All projects handled through Facilities Management, including remodeling and new construction, are required to adhere to the standards set for furnishings, flooring, and window coverings. The Tri-University Furniture Contract will be used for all purchases under $250,000. Furniture, fixtures, and equipment purchases over that amount may be handled differently based on end-user needs. The project manager should contact Purchasing and Business Services at the onset of all projects to determine the most advantageous course.

All projects that involve installation of new flooring must follow the policy and procedures that appear in the Capital Programs Management Group Policies and Procedures Manual—CPM 309–03, “Floor Covering Permit Standards and Procedures.”

Cross-Reference

For information on procurement through Furnishing Services, see PUR 302–02, “On-Campus Goods and Services List.”

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