Purchasing & Business Services Policies & Procedures Manual (PUR)

Table of Contents

Note:

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IPN	Interim Posting Notice
MRN	Manual Revision Notice

000	Introductory Material
100	Ethical Considerations
200	General
300	Orders and Requisitions
400	Special Procurement
500	Vendors
600	Receipt and Payment
700	Services
900	Appendix

	000–00
000 Introductory Material - Back to Top

001	Introduction
004	Definitions
100 Ethical Considerations - Back to Top

101	Public Relations
102	Code of Ethics
103	Conflict of Interest
104	Gifts and Gratuities
105	Buying for Employees or Outside Entities
106	Intent to Procure
107	Public and Proprietary Information
108	Anti-Kickback Guidelines
200 General - Back to Top

201	Procurement Regulations and Authority
201–01		Procurement Regulations
201–02		Authority for Procurement
201–03		Value in Procurement
202	Contract Signature Authority
203	Prohibited Purchases
204	Standardization of Common Use Items
205	Procurement Process Overview
206	Equipment with Support Requirements
207	Records Retention
208	Credit Cards and Store Accounts
209	Establishment of Resale Activities
210	Green Purchasing
211	Values-Based Standard for Business Relationships
300 Orders and Requisitions - Back to Top

301	Orders—General
301–01		Order Transaction Types and Forms
301–02		Purchases Not Requiring a Purchase Order
301–03		On-Campus vs. Off-Campus Goods and Services
302	On-Campus Orders
302–01		Internal Purchase Orders
302–02		On-Campus Goods and Services List
302–03		Quick Turnaround Forms
303	Off-Campus Orders
303–01		Purchase Requests
303–02		Sole Source Procurement/Justification
303–03		Preparation of Specifications and Response Evaluation Criteria
303–04		Cost Analysis
303–05		Blanket Orders
304	Small Orders
304–01		Departmental Limited Value Purchase Orders
304–03		Reimbursements
304–04		The Purchasing Card
305	Procurements Costing Less than $50,000
305–01		Bidding Requirements for Procurements Costing Less than $25,000
305–02		Bidding Requirements for Procurements Costing at Least $25,000 but Less than $50,000
306	Procurements Costing More than $50,000
306–01		Bidding Requirements for Procurements Costing $50,000 or More
306–02		Waiver of Bidding Requirements for Procurements Costing $50,000 or More
307	Special Need Orders
307–01		Emergency Orders
307–02		Procurements near Fiscal Year-End
307–03		Change Orders
307–04		Retaining Consultants and Independent Contractors
400 Special Procurement - Back to Top

401	Special Goods
401–01		Live Animals
401–02		Hazardous Materials
401–03		Radioactive Materials
401–04		Books and Periodicals
401–05		Used Equipment
401–06		Foreign Purchases
401–07		Vehicles
401–08		Furnishings, Flooring, and Window Coverings
401–09		Postage Stamps
402	Special Services
402–01		Personal/Professional Services
402–02		Professional Design Services Costing $100,000 or Less
402–03		Professional Design Services Costing More than $100,000 and Construction Services
402–04		Printing
402–05		ASU Graphic Standards
403	Real Estate Acquisition and Management
403–01		Off-Campus Property Leases
403–02		Camp Tontozona
500 Vendors - Back to Top

501	Vendor Information/Advertising
501–01		Information to Vendors
501–02		Advertising for Bids
501–03		Bid Security and Performance and Payment Bonds
502	Vendor Selection
502–01		Purchasing Responsibility and Authority for Selection
502–02		Accepting or Rejecting Bids or Proposals
502–03		Award of Contract for Goods and Services
502–04		State Contracts
502–05		Consortium Contracts
502–06		Equipment on Loan or Demonstration
502–07		Vendor Entry
503	Small Business Program
503–01		Small Business and Small Disadvantaged Business Program
504	Contracts with Vendors
504–01		Contract Time Span
504–02		Contract Forms
600 Receipt and Payment - Back to Top

601	Receipt
601–01		Reporting Receipt of Merchandise
601–02		Damaged, Short, Missing, or Duplicate Shipments
601–03		Return of Merchandise
601–04		Acceptance of Incoming Freight
602	Payment
602–01		Lease vs. Buy Considerations
602–02		Trade-Ins
602–03		Installment Purchases
602–04		Prepayment of Purchase Orders and Contracts
602–05		Payments without Purchase Orders
602–06		Security in lieu of Retention
602–07		Sales and Use Tax
700 Services - Back to Top

701	Trademark Licensing
702	Gas Cylinders and Gas Products
703	Sun Card Office
704	University Mail Services
900 Appendix - Back to Top

901	Source of Printed Forms


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