Purchasing and Business Services Manual (PUR)

Table of Contents

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MRN  Manual Revision Notice

000  Introductory Material
100  Ethical Considerations
200  General
300  Orders and Requisitions
400  Special Procurement
500  Vendors
600  Receipt and Payment
700  Services
900  Appendix

000 Introductory Material - Back to Top

   001  Introduction
   004  Definitions

100 Ethical Considerations - Back to Top

   101  Public Relations
   102  Code of Ethics
   103  Conflict of Interest
   104  Gifts and Gratuities
   105  Buying for Employees or Outside Entities
   106  Intent to Procure
   107  Public and Proprietary Information
   108  Anti-Kickback Guidelines

200 General - Back to Top

   201  Procurement Regulations and Authority
          201–01  Procurement Regulations
          201–02  Authority for Procurement
          201–03  Value in Procurement
   202  Contract Signature Authority
   203  Prohibited Purchases
   204  Standardization of Common Use Items
   205  Procurement Process Overview
   206  Equipment with Support Requirements
   207  Records Retention
   208  Credit Cards and Store Accounts
   209  Establishment of Resale Activities
   210  Green Purchasing
   211  Values-Based Standard for Business Relationships

300 Orders and Requisitions - Back to Top

   301  Orders—General
          301–01  Order Transaction Types and Forms
          301–02  Purchases Not Requiring a Purchase Order
          301–03  On-Campus vs. Off-Campus Goods and Services
   302  On-Campus Orders
          302–01  Internal Purchase Orders
          302–02  On-Campus Goods and Services List
          302–03  Quick Turnaround Forms
   303  Off-Campus Orders
          303–01  Purchase Requests
          303–02  Sole Source Procurement/Justification
          303–03  Preparation of Specifications and Response Evaluation Criteria
          303–04  Cost Analysis
          303–05  Blanket Orders
   304  Small Orders
          304–01  Departmental Limited Value Purchase Orders
          304–03  Reimbursements
          304–04  The Purchasing Card
   305  Procurements Costing Less than $50,000
          305–01  Bidding Requirements for Procurements Costing Less than $25,000
          305–02  Bidding Requirements for Procurements Costing at Least $25,000 but Less than $50,000
   306  Procurements Costing More than $50,000
          306–01  Bidding Requirements for Procurements Costing $50,000 or More
          306–02  Waiver of Bidding Requirements for Procurements Costing $50,000 or More
   307  Special Need Orders
          307–01  Emergency Orders
          307–02  Procurements near Fiscal Year-End
          307–03  Change Orders
          307–04  Retaining Consultants and Independent Contractors

400 Special Procurement - Back to Top

   401  Special Goods
          401–01  Live Animals
          401–02  Hazardous Materials
          401–03  Radioactive Materials
          401–04  Books and Periodicals
          401–05  Used Equipment
          401–06  Foreign Purchases
          401–07  Vehicles
          401–08  Furnishings, Flooring, and Window Coverings
          401–09  Postage Stamps
   402  Special Services
          402–01  Personal/Professional Services
          402–02  Professional Design Services Costing $250,000 or Less
          402–03  Professional Design Services Costing More than $250,000 and Construction Services
          402–04  Printing
          402–05  ASU Graphic Standards
   403  Real Estate Acquisition and Management
          403–01  Off-Campus Property Leases
          403–02  Camp Tontozona

500 Vendors - Back to Top

   501  Vendor Information/Advertising
          501–01  Information to Vendors
          501–02  Advertising for Bids
          501–03  Bid Security and Performance and Payment Bonds
   502  Vendor Selection
          502–01  Purchasing Responsibility and Authority for Selection
          502–02  Accepting or Rejecting Bids or Proposals
          502–03  Award of Contract for Goods and Services
          502–04  State Contracts
          502–05  Consortium Contracts
          502–06  Equipment on Loan or Demonstration
          502–07  Vendor Entry
   503  Small Business Program
          503–01  Small Business and Small Disadvantaged Business Program
          503–02  Subcontract Awards for Federal Purchase Orders or Contracts in Excess of $550,000
   504  Contracts with Vendors
          504–01  Contract Time Span
          504–02  Contract Forms

600 Receipt and Payment - Back to Top

   601  Receipt
          601–01  Reporting Receipt of Merchandise
          601–02  Damaged, Short, Missing, or Duplicate Shipments
          601–03  Return of Merchandise
          601–04  Acceptance of Incoming Freight
   602  Payment
          602–01  Lease vs. Buy Considerations
          602–02  Trade-Ins
          602–03  Installment Purchases
          602–04  Prepayment of Purchase Orders and Contracts
          602–05  Payments without Purchase Orders
          602–06  Security in lieu of Retention
          602–07  Sales and Use Tax

700 Services - Back to Top

   701  Trademark Licensing
   702  Gas Cylinders and Gas Products
   703  Sun Card Office
   704  University Mail Services

900 Appendix - Back to Top

   901  Source of Printed Forms

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