Police Department Manual (PDP)

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PDP 202–01 Table

The requesting department, group, or organization:

  1. completes the ASU Special Events Application and forwards it by mail, electronically, or by fax to the ASU Police Special Events Coordinator at least 21 days prior to the event
  2. awaits a response and completes the ASU Police Special Events Contract if required

    and

  3. provides a contact person who will be present during the entire event, including a cell phone number or other means of contact.

The ASU PD events coordinator:

  1. determines the level and type of service needed for the event
  2. ensures that all required permits (e.g., fire, alcohol) are in order
  3. informs the event supervisor of anticipated staffing, scheduling, and approximate costs based on approved rates
  4. drafts a contract for signature
  5. schedules appropriate personnel
  6. arranges for a representative of the requesting organization to meet the officers and provide information about the desired assistance
  7. maintains a list of officers and hours worked

    and

  8. prepares all paperwork required by Human Resources (HR) for compensation.

The requesting department, group, or organization approves the list of officers and hours worked and provides account authorization for HR paperwork.

The ASU PD events coordinator forwards all paperwork accordingly.

Return to PDP 202–01

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