Property Control System Manual (PCS)

Effective: 11/15/02

Revised: 3/1/2010

PCS 601–04: Retiring Missing Assets

Purpose

To provide ASU departments with every opportunity to locate missing assets

To state a procedure for retiring missing assets when all efforts to locate them have been exhausted

Sources

Arizona Constitution Article IX,7

Property Control

Policy

When Property Control and the department inventory coordinator have exhausted all efforts to locate missing capital assets on the department’s “Not Found” report, the report is forwarded to the executive director of Purchasing and Business Services and the head of Financial Services to determine what action will be taken.

If the assets still cannot be located after more aggressive action has been taken, the department head signs off on the “Not Found” report, granting permission to retire the asset.

If assets are located in future inventories, they are added back to the Property Control system in an active status.

Ultimate responsibility for missing capital assets lies with the department head.

  skip navigation bar

---

PCS manual | ASU policies and procedures manuals | Index of Policies by Title | PCS manual contact | Property Control Web site

Back to Top