ICA 405B

Drug Testing Procedures

  1. Upon entering the collection station, the student-athlete will provide photo identification and/or a client representative/site coordinator will identify the student-athlete and the student-athlete will officially enter the station.
  2. The student-athlete will select a Paper CCF from a supply of such at the check-in area. With the collector’s and/or client representative/site coordinator’s assistance, print the student-athlete’s name in the “Donor” space, print the last 4 digits of the student-athlete’s social security number in the “Soc. Sec. No.” space, print sport in the “Sport/Activity” space and check the appropriate gender box. Instruct the student-athlete to wait in a specific area of the collection room for the validator-collector.
  3. A collector, serving as validator (must be same gender as student-athlete), will determine the student-athlete’s readiness to provide a specimen and then instruct the student-athlete to select a beaker from a supply of such. [Note: the beakers MUST be adequately secured in the collector room and closely observed by the collectors at ALL TIMES. The beakers must NOT be placed near the exit.]
  4. The validator will take the CCF from the student-athlete, verify the student-athlete’s name with that printed on the CCF, and then escort the student-athlete to the restroom having the student-athlete keep the beaker in the validator’s view at all times.
  5. Student-athletes may not carry any item other than his/her beaker into the restroom when providing a specimen. Any problem or concern should be brought to the attention of the collection crew chief or client representation for documentation.
  6. The validator must observe the voiding process and must be members of the official drug-testing crew. The procedure does not allow for validators to stand outside the immediate area or outside the restroom. The student-athlete must urinate in full view of the validator (validator must observe flow of urine).
  7. Following strict order of events, the validator must request the student-athlete raise his/her shirt high enough to observe the midsection area completely ruling out any attempt to manipulate or substitute a sample. The validator will then instruct the student-athlete to place the sealed beaker in a dry area and proceed to rinse his/her hands with water and adequately dry hands.
  8. The validator will then remove one (1 of 4) of the short Specimen ID number barcodes from the upper right corner of the CCF and instruct the student-athlete to place the barcode label on the lid of the beaker. This should be done PRIOR to urinating into the beaker.
  9. The validator will strictly observe the furnishing of the specimen in order to assure the integrity of the specimen until a volume of at least 50 mL is provided (100 mL if testing for anabolic steroids).
  10. Once a specimen is provided, the student-athlete is responsible for keeping the collection beaker closed and controlled. Student-athletes are then encouraged to wash hands with soap and water following urination. The validator will inspect the volume of urine in the beaker and if not an adequate volume, place a line with a marker at the urine volume level on the outside of the beaker. The student-athlete should be instructed to secure the beaker. The validator must NOT touch the beaker.
  11. The validator must then escort the student-athlete back to the collection room keeping the student-athlete and his/her beaker in full view the entire time. The validator will provide the student-athlete with his/her CCF and must instruct the student-athlete where to sit, how to maintain integrity of the specimen and CCF. The validator should also advise on fluids and/or food.
  12. Fluids and food given to student-athletes who have difficulty voiding must be from sealed containers (approved by the collector) that are opened and consumed in the station. These items must be free of any other banned substances.
  13. If the specimen is incomplete, the student-athlete must remain in the collection station until the sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.
  14. If the specimen is incomplete and the student-athlete must leave the collection station for a reason approved by the collector, specimen must be discarded, but the collector can retain the partially completed CCF for the student-athlete’s return and use to continue the specimen collection process.
  15. Upon return to the collection station, the student-athlete will begin the collection procedure again.
  16. Once an adequate volume specimen is provided, the validator will escort the student-athlete to the specimen processing table.
  17. A collector serving as specimen processor will verify (with the student-athlete verbally) the beaker/specimen and CCF Specimen ID numbers match and assure the student-athlete’s name on the CCF is correct. The specimen collector will instruct the student-athlete to closely observe the specimen processing steps.
  18. The specimen processor will then pour less than 5 mL of urine from the beaker into a small cup and measure the specific gravity using a refractometer.
  19. If the urine has a specific gravity below 1.005 (1.010 if measured with a reagent strip), no value will be recorded on the CCF and the specimen will be discarded by the student-athlete with the validator observing. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen.
  20. If the urine is concentrated (1.005 SG or higher), the specimen processor will record the specific gravity value on the CCF and then measure the urine’s pH (with pH reagents or a pH meter). If in range (4.5-7.5 inclusive), the specimen processor will record the pH value on the CCF in the appropriate area. If the student-athlete has a pH greater than 7.5 or less than 4.5, the specimen will be discarded by the student-athlete with the validator observing. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen.
  21. Once the specimen processor has determined the specimen has a specific gravity above 1.005 and a pH between 4.5 and 7.5 inclusive, the sample will be processed and sent to the laboratory. The laboratory ultimately makes final determination of sample adequacy.
  22. If the laboratory determines that a student-athlete’s sample is inadequate for analysis, at the client’s discretion, another sample may be collected.
  23. If a student-athlete is suspected of manipulating specimens (e.g., via dilution), the client will have the authority to perform additional tests on the student-athlete.
  24. Once a specimen has been provided that meets the on-site specific gravity and pH parameters, the student-athlete will select a sample collection kit from a supply of such.
  25. The specimen processor will open the kit, demonstrate to the student-athlete that the vials are securely sealed, open the plastic, and open the A vial lid. The processor will pour approximately 35 mL of urine into the “A vial” and close the lid. The processor will pour approximately 15 mL into the “B vial” and close the lid. (If the test plan includes collecting 2 separate split samples, another A=35 mL, B=15 mL in a second split sample kit will need to be completed for anabolic steroid testing. The specimen processor should pour urine into vials above the minimum volume level and pour as much urine as possible into vials using care not to exceed the maximum levels (90 mL in A vial; 60 mL in B vial).
  26. The specimen processor will securely close the lids on each vial and then seal each vial using the vial seals attached to the CCF; assuring seals are tightly adhered to the vials with no tears or loose areas.
  27. The specimen processor must then collect all necessary signatures (and dates/times where indicated) on the CCF (validator, donor, witness, and collector/specimen processor). Any deviation from the procedures must be described and recorded. If deviations are alleged, the student-athlete will be required to provide another specimen.
  28. The specimen processor will place the laboratory copy of the CCF in the back pouch of the plastic bag and the vials the front pouch of the same bag. The bag should then be sealed by removing the cover from the glue on the flap and accurately placing the glued flap area directly over the bag opening (“railroad tracks”). The sealed bag with vials will then be placed in the sample box. The box will then be sealed with the box seal attached to the bottom right of the CCF.
  29. The specimen processor will have the student-athlete confirm the box seal Specimen ID number is the same as the barcoded number printed on the CCF in the upper right corner.
  30. The student-athlete is then released by the collector.
  31. All sealed samples will be secured in a shipping case. The collector will prepare the case for forwarding. When two split samples are collected and packaged, care must be taken to assure one sample is placed in the shipping container for shipment to the “drugs of abuse” laboratory and one sample is placed in the shipping container for shipment to the “anabolic steroids” laboratory.
  32. After the collection has been completed, the samples will be forwarded to the laboratory and copies of any forms forwarded to the designated persons.
  33. The samples become the property of the client.
  34. If the student-athlete does not comply with the collection process, the collector will notify the client representative/site coordinator and third party administrator responsible for management of the drug testing program.

Property of The National Center for Drug Free Sport, Inc. Revised October 2010

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