CPM 301–04 Table
The dean or director approves or disapproves the request. If not approved, he or she indicates “not approved” on the request form and returns it to the user’s department. If approved, the dean or director signs the request form and submits it to the appropriate vice president for review and approval.
The vice president approves or disapproves the request. If disapproved, he or she returns the request to the dean or director with an explanation for denial. If approved, the vice president signs the request form, sends a copy of the signed request form to the user’s department, retains a file copy, and sends a copy to the Capital Programs Management Group (CPMG).
The CPMG project manager meets with or contacts the user within five working days of the acknowledgment letter.
The CPMG project manager and the CPMG director meet to determine whether the project requires outside consultants (see CPM 311–01, “Consultants for Remodeling, Renovation, and Construction—General”). If the project does not require outside consultants for preliminary program and cost estimates, skip to number 4 of the following list.
If it is apparent that the total project cost will be $5 million or more, the CPMG project manager and the CPMG director follow the regents’ procedure (see the Arizona Board of Regents Web site), as well as the appropriate CPM 300 section policies and procedures applicable to major capital projects.
If it is apparent that the total project cost will be less than $5 million and the project requires outside consultants for preliminary program and cost estimates, the CPMG:
Note: New construction estimates must be consistent with the Board of Regents’ Capital Cost Control Guidelines.
The user reviews the preliminary budget estimate memorandum and estimate documents and determines whether the project is acceptable.
If not acceptable, the user notifies the CPMG to cancel or postpone the project, or to review the project for a change in the project scope. If acceptable, the user sends the estimate to the org manager.
The org manager:
The responsible vice provost or vice president reviews the preliminary budget estimate memorandum and approves or disapproves it. If disapproved, he or she notifies the user to contact the CPMG to cancel or postpone the project. If approved, he or she verifies the funding source, signs the preliminary budget estimate memorandum, sends the original to Financial Services, and sends a copy to the user.
The CPMG proceeds with the project.
Return to CPM 301–04