CPM 301–04 Table
The authorized administrator for the customer approves or disapproves the request. This is completed as a reply to an email, which is generated to the authorized administrator upon submission of the Request for Service form.
The Capital Planning Service, upon receipt of approval from the authorized administrator for the customer, processes the Request for Service and assigns:
The CPMG project manager meets with or contacts the user within five working days of of receiving the service assignment to review the details of the project.
The CPMG will determine whether the project requires outside consultants (see CPM 311–01, “Consultants for Remodeling, Renovation, and Construction—General”.)
If the project does not require outside consultants for preliminary program and cost estimates, a project approval document is developed and sent to the customer for approval.
If it is apparent that the total project cost will be less than $5 million and the project requires outside consultants for preliminary program and cost estimates, the CPMG:
Note: New construction estimates must be consistent with the Board of Regents’ Capital Cost Control Guidelines.
The customer reviews the project approval documents and determines whether the project is acceptable.
If not acceptable, the customer notifies the CPMG to cancel or postpone the project, or to review the project for a change in the project scope. If acceptable, the customer sends it to the authorized administrator for the customer's unit for review.
The authorized administrator for the customer reviews the project approval document and approves or disapproves it. If disapproved, customer is notified to contact the CPMG and cancel, postpone or review the project for a change in scope. If approved, the funding source is verified, the project approval document is signed and document sent to CPMG.
CPMG will process the project document. If disapproved, the project status is updated; if approved the requested service proceeds.
Exceptions: this policy does not apply to general maintenance and repair services provided by Facilities Management (FM).
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