Capital Programs Management Group (CPM)

Effective: 6/1/1986

Revised: 6/4/2010

CPM 301–03: University Capital Project Approval Process for Remodeling, Renovation, and Construction

Purpose

To ensure that all remodeling, renovation, and construction projects are approved by responsible deans/directors and vice presidents

Sources

Arizona Board of Regents Policy Manual, Chapter 7

University policy

Applicability

All capital projects, minor and major

Policy

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All Projects: Minor and Major

The following information must be developed for all projects:

1. detailed project description and scope documents, including strategic plan justification
2. an analysis of site feasibility, if applicable,

   and

3. a preliminary program and cost estimates.

Note:

Capital Programs Management Group (CPMG) estimates are valid for up to six months from the date that the CPMG issues the preliminary budget estimate memorandum to the user.

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Capital and Minor Capital Projects Requiring CPMG Services

Before the CPMG may proceed with small capital projects, the projects must be approved in writing by the responsible vice president. These projects include:

1. service work order projects requiring design work or those for which the Department of Facilities Management cannot complete the work

   and

2. capital projects costing less than $5 million that require independent design consultants and contractors.

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Major Capital Projects

Before the CPMG may proceed beyond preliminary cost estimates with major capital projects (projects with a total cost of $5 million or more), the projects must be:

1. approved in writing by the responsible vice president
2. reviewed by the Board of Regents’ staff personnel

   and

3. approved by the Board of Regents.

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