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Effective: 12/1/1984

Revised: 9/6/1996

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[ASU logo] CAM 601: Reviewing a New Manual

Purpose

To encourage appropriate review before the publication of a manual

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Source
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Academic and Administrative Documents

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Policy
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No matter how knowledgeable and capable a manual committee or editor may be, the manual should go through an intentional review process before it is published. Reviewers will catch omissions and errors that those closer to the project, the writers and editor, may never see. The perspective that reviewers bring to a new manual is vital, and the manual committee should value it. Two levels of review, an informal and a formal, should be pursued.


INFORMAL REVIEW

During the writing and editing process, committee members can easily conduct an informal review of parts of the developing manual. They can ask coworkers, and perhaps others, to review individual items for the manual. Coworkers often can attest to the accuracy and completeness of policies and procedures. Coworkers and others whose judgment is trusted can tell the committee whether policies and procedures are understandable. Student workers frequently can offer valuable feedback. A helpful question to ask an informal reviewer is, “Could you follow this procedure as it is written?”


FORMAL REVIEW

A formal review of a new external manual should be conducted both internally (within the department) and externally. For an internal manual, a formal internal review is usually all that is needed, but an external review might be necessary as well.

INTERNAL REVIEW

The committee and the administrative unit jointly decide who should review a manual. Reviewers are usually supervisors and administrators within the administrative unit. Sometimes the person to whom the head of the administrative unit reports is also asked to review the manual.

EXTERNAL REVIEW

Again, the committee and the administrative unit jointly decide on the external reviewers. External reviewers should include administrators of other units that relate closely with the administrative unit preparing the manual. The appropriate vice president and the Office of the General Counsel should review these manuals, as well.

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Note:Please be advised that the policies and procedures used as examples in the CAM manual are often out of date and no longer applicable. They were chosen as examples when the CAM manual was revised in 1992. To access the current policies and procedures manuals, please go to http://www.asu.edu/aad/manuals.

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