Publication & Creative Services

Archives and Special Collections supports and facilitates creative applications of our materials in a variety of media and settings, including scholarly and community publications, websites and exhibits, public art installations and displays in commercial establishments. We keep your project moving by helping you make informed selections from our extensive collections while respecting the creators of materials we have collected and preserved for you.  We promptly provide duplication services, intellectual property information and accurate citations so you can stay focused on your product development, whether it is your next scholarly monograph or a display at a local transit station.

Once you have made preliminary selections of texts, images, sound or video for your project you can tell us about your intended product and which materials you want to use by completing our Publication & Creative Services Application [link]. We’ll promptly respond with a letter:

  • describing our knowledge of the copyright status of the selected materials
  • granting permissions when rights for our materials are retained by the university
  • providing the recommended citation for display in your product

Tips and Advisories

  • Obtaining permission to use materials from the owner of the copyright is recommended and may be required by law.
  • Direct quotations of less than 500 words are often considered fair use and may not require permission to publish.
  • Publications and other creative products of ASU are typically in the public domain
  • Uses of materials we collect from others (including our students and faculty) may be restricted by university policy, state and federal laws or prior agreements with owners of intellectual property.
  • To expedite your work, the Publication & Creative Services Application can be sent as an unsigned Word or PDF email attachment.
  • Duplication services are ordered by completing Photocopy or Photography order forms.
  • Contact Publication & Creative Services by email, or call (480) 965-4932.



Accurate citations respect the rights of creating individuals and organizations, and they may be required by law, by ASU policy or by agreement with our donors. They facilitate future research by enabling subsequent researchers to find the sources you consulted in your work. Publication, presentation, exhibition or authorized redistribution of reproductions of our materials should be accompanied by an accurate citation. Cutline citations (e.g. Arizona Collection, Arizona State ASU Library) may be found in our item descriptions and/or provided in response to Publication & Creative Services requests, and they should be used in close proximity to presentations of our materials in web pages, multimedia, print or television. Materials appearing in scholarly work must be accompanied by full citations compliant with the style guide commonly used in your discipline. Presentation of item call numbers in scholarly citations facilitates future research by others.