Student Services Manual (SSM)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 7/1/1957

Revised: 7/20/2015

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SSM 501–03: Eligibility for Registering and On-Campus Recruiting

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Purpose

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To ensure the quality of services offered by Career Services and to limit the risk to Arizona State University students, alumni, and other users

To allow ASU students and alumni the opportunity to use Career Services for on-campus interviews with prospective employers

To establish guidelines for all employer recruiting activities permitted by Career Services

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Sources

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National Association of Colleges and Employers (NACE)
University policy

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Policy

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Career Services adheres to the guidelines in this policy to ensure quality of services. NACE’s operational procedures serve as the basic guidelines for career services regarding on-campus recruiting. Furthermore, Career Services reserves the right to modify these terms and conditions at any time and may develop additional procedures for candidates and employers to ensure effective operation. All decisions regarding employer recruiting activities are made at the sole discretion of Career Services and Arizona State University.

Provided that eligible candidates adhere to applicable policies and procedures, they have the right to meet with representatives of education, business, industry, government, social service agencies, and all branches of the military.

For the purpose of arranging on-campus interviews with qualified individuals, Career Services provides facilities and services to legal and bona fide businesses, industries, and agencies offering degree- and career-related employment opportunities.


Candidates’ Eligibility

Candidates wishing to register with Career Services or participate in on-campus recruiting activities must:

  1. be current ASU students

    or

  2. be ASU alumni.
The director or designee reviews and approves or disapproves special cases on an individual basis.

Registration Requirement

Only those candidates who are registered with Career Services are eligible to participate in on-campus interviews. Special cases may be reviewed and accepted by a professional staff member.

Exceptions

A candidate who was a “no-show” for an interview is restricted from utilizing the online career management system until the candidate meets with a staff member who evaluates a request for reinstatement.


Employers’ Eligibility

Career Services supports students’ prospective employment choices by allowing employers to participate in recruiting activities. These employer recruiting activities include, but are not limited to:

  • career fairs and mixers
  • on-campus interviews
  • information sessions
  • employer tabling

    and

  • advertising degree- and career-related opportunities through Sun Devil CareerLink.

Established guidelines for all employer recruiting activities permitted by Career Services ensure the quality of services offered and limit the risk to Arizona State University students, alumni, and other users. To participate in employer recruiting activities, employers must meet the following basic terms:

  1. employers must be engaged in activities that are lawful in the state where they are performed
  2. recruitment for any position must relate to bona fide existing or anticipated employment opportunities for which reasonable compensation is offered
  3. employers must not require a fee from the job candidate in order to be eligible to work for the employer, with the exception of select internship programs; these are decided upon on a case-by-case basis by Career Services
  4. the rate of pay for these positions is at least federal, state, or local minimum wage, calculated over any time scale (hourly, weekly, semi-monthly, monthly, or annually)
  5. if offering an unpaid internship, the U.S. Fair Labor Standards Act guidelines (http://www.dol.gov/whd/regs/compliance/whdfs71.htm) must be met.
  6. project/contract work and commission-only positions are reviewed and approved at the discretion of Career Services
  7. the employer complies with all applicable federal, state, and local Equal Employment Opportunity (EEO) laws (http://www.eeoc.gov/facts/qanda.html), worker’s compensation laws, workplace safety and unemployment insurance laws, according to the jurisdiction where the employment is offered
  8. candidates’ names and/or credentials obtained while recruiting on campus may not be used for subsequent job openings with different employers without written consent by the candidate
  9. the employer complies with the Academic Affairs Policies and Procedures ManualACD 401, “Prohibition Against Discrimination, Harassment, and Retaliation” policy, and Career Services’ Employer Recruiting Policy. Employers must agree to adhere to the standards of ethical conduct and practice outlined by NACE and detailed by Career Services

    and

  10. employers must not exhibit or engage in unprofessional or inappropriate behavior, or behavior that is not deemed acceptable by Ccareer Services staff, while recruiting on campus.

Excluded Practices

Career Services will not permit employer recruiting activities if:

  1. the job or internship is not career- or degree-related
  2. the job or internship involves in-home health care or child care, door-to-door sales, or maketing goods or services directly to university students
  3. housing is the sole form of compensation offered in exchange for work
  4. the organization requires an initial payment or investment (for exception, see item 3 of employer’s guidelines) or account balance or similar fiscal requirements with the organization itself servicing as an umbrella or parent corporation. These investments include, but are not limited to:
    • requirement to attend unpaid orientation or training sessions
    • direct payment of a fixed fee
    • payment to attend orientation or training sessions

      and/or

    • purchase, rent, or deposit for a starter sales kit, samples, or presentation supplies

  5. the organization fails, for whatever reason, to provide necessary information needed to post a job opening to Sun Devil CareerLink

    or

  6. the organization is unable to provide written documentaiton of registration with a Better Business Bureau if so requested.

Additional practices that may lead to exclusion from employer recruitment activities at Arizona State University include, but are not limited to:

  • fraud
  • misrepresentation
  • bait and switch tactics
  • breach of confidentiality
  • substantiated complaints by or harassment of Arizona State University students, alumni, or staff

    and

  • requiring personal information (e.g., bank account and/or social security numbers) when not part of the hiring process.

Participation in Career Fairs, Information Sessions/Tabling, and other On-Campus Activities

Career Services reserves the right to deny registration for a career fair or request to host an on-campus activity by an employer. If Career Services determines that the event or location is not aligned with the employer’s stated recruiting interests and/or the academic demographics of the students at that location, alternative options will be recommended.

Alcohol Policy

Career Services adheres to the Arizona State University policy on Alcoholic Beverages. We also adhere to the guidelines set forth by NACE, that serving alcohol should not be part of the recruitment process. This includes but is not limited to on-campus events, receptions, dinners, company tours, etc.

Grievances

Career Services staff will investigate complaints by users of our services that may involve employers, job postings, or work assignments. If the complaint is substantiated, Career Services reserves the right to reject that employer’s future recruiting requests.


Scheduling of Specialized Institutions

Career Services schedules recruiting services for any school recruiting students through its facilities, provided that the program or programs generally require at least a bachelor’s degree for admission. The director may make exceptions.

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Cross-Reference

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For information on unlawful discrimination, see the Academic Affairs Policies and Procedures Manual—ACD 401, “Prohibition Against Discrimination, Harassment, and Retaliation.”


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