Student Services Manual (SSM)

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Effective: 8/15/1957

Revised: 7/1/2009

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SSM 202–05: Comprehensive Examinations for Undergraduate Course Equivalence

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Purpose

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To permit an undergraduate student to establish academic credit in a field in which he or she has gained experience or competence equivalent to an established undergraduate university course

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Sources

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ASU General Catalog, “Comprehensive Examinations”
University Cashiering Services
Individual colleges within the university

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Applicability

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To be eligible to apply to take a comprehensive examination to establish undergraduate course equivalence, a student must:

  1. have earned not more than 60 semester hours of credit through comprehensive, CLEP, international baccalaureate, and advanced placement examinations
  2. have earned no credit for a duplicate course

    and

  3. have earned no credit for a course for which this course is a prerequisite.

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Policy

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An undergraduate student may apply to take a comprehensive examination to establish credit in a field in which:

  1. the student’s experience or competence can be satisfactorily measured through a comprehensive examination

    and

  2. the university offers courses that are listed in the current ASU General Catalog.

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ProcedureD

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Responsibility
Action
Student
  1. Obtain an application for comprehensive examination for course equivalence and any applicable instruction sheet in the department that offers the course.
  2. Complete the application.
  3. Meet with the academic advisor to request approval for taking the comprehensive examination and to determine if the credit by examination will meet degree requirements.
Advisor
  1. Approve or disapprove the request.
If not approved:
  1. Notify the student that the application has not been approved.
If approved:
  1. Note in the student’s departmental file both that the request was approved and how the credit will be used in the degree program. Ask the student to deliver the application to the department offering the course.
Student
  1. Return the application to the department that offers the course.
Chair of department offering course
  1. Review the application.
  2. Approve or disapprove the application.
If not approved:
  1. Notify the student that the application was not approved.
If approved:
  1. Notify the student that the application has been approved.
Student
  1. Pay fees and obtain a receipt at University Cashiering Services.
  2. Deliver the receipt to the department offering the course.
Department offering course
  1. Notify the course instructor to arrange for the examination.
Instructor
  1. Contact the student to schedule the examination.
  2. Prepare, administer, and grade the examination.
Department offering course
  1. Send the results of the examination to:
    1. University Registrar Services

      and

    2. the student.
University Registrar Services
  1. Verify that the student meets eligibility requirements.
  2. Verify that the comprehensive examination form includes:
    1. a grade
    2. the instructor’s signature

      and

    3. an attached paid fee receipt.
  1. Adjust the student’s academic record to reflect the examination results.
Student
  1. Verify that the examination results are reflected under Grades & Transcripts and Transcripts & Test Scores, in the My Classes box of the My ASU Web site.
endtable
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