Student Services Manual (SSM)

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Effective: 7/1/1977

Revised: 7/1/2012

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SSM 1002–02: Guest Housing

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Purpose

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To provide housing for university guests

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Source

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University Housing

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Policy

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In support of teaching, research, and community service missions at ASU, University Housing provides housing to university guests, depending on space availability. University guests are persons participating in university-sponsored conferences, seminars, orientation programs, workshops, short courses, and other noncredit academic activities.

Guests are assigned to residence halls or an on-campus housing facility on a space-available basis. Guests under the age of 18 require a signed consent form by legal guardian.

Guests are responsible for complying with all university guidelines for use of university facilities.

When guest housing is available, it is only available to persons visiting the university on official business or attending conferences sponsored by a university department.

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ProcedureD

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Responsibility
Action
Sponsoring agency
or
university guest
  1. Request guest housing from University Housing Guest and Conference Housing Web site.
University Housing conference manager
  1. Evaluate space availability and respond to requests for guest housing.
  2. Inform the sponsoring agency and/or university guest of the housing location, the cost, the payment procedure, and other information, such as parking or dining.
  3. Inform University Housing staff of guest details, including but not limited to guest assignment and arrival and departure dates.
Sponsoring agency or university guest
  1. Pay for guest housing before check-in. Payment may be made:

    1. directly by the guest (by check, money order, or traveler’s check for the exact amount) to University Housing

      or

    2. by an approved Purchase Order (PO) provided by the sponsoring university agency before the guest checks in.
    Note: Credit cards or cash are not accepted.
Conference manager
or
hall staff
and/or
designee
  1. Prepare guest registration; check the guest into the residence hall.
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