Student Services Manual (SSM)

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Effective: 8/1/1985

Revised: 7/1/2012

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SSM 1001–05: Use of Residence Hall Outdoor Common Areas for Programming

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Purpose

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To ensure appropriate use of residence hall and on-campus housing facility outdoor common areas for programs

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Source

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University Housing

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Policy

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Only recognized campus organizations are allowed to use residence hall and on-campus housing facility outdoor common areas for programs. Programs generally must end by 9 p.m. on weeknights and 1 a.m. on weekends. Events with amplified sound may not be scheduled during or after the weekend preceding the last week of classes through the end of finals week. Events with organization may be required to submit written notification for community dissemination to the appropriate University Housing staff member.

No admission fees may be charged. The cost of appropriate security is the responsibility of the campus organization.

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ProcedureD

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Responsibility
Action
Campus organization
  1. Request Event Guidelines packet from the appropriate University Housing staff member three weeks in advance.
  2. Submit completed Event Guidelines for Facility Use, Campus Programs Guide, and Event Planning Checklist to the appropriate University Housing staff member two weeks in advance of the event.
  3. Comply with all university, residence hall, and on-campus housing facility and outdoor activities area security, scheduling, and use policies. (This may require that the campus organization representatives consult with the student organizations coordinator.)
Appropriate University Housing staff member
  1. Approve or disapprove the request, in consultation with each other. Notify the sponsoring organization of approval or disapproval.
If the event is approved:
  1. Review use procedures with representatives of the campus organization.
  2. Notify the assistant director or designee of University Housing in writing 10 days in advance that the reservation request has been approved.
endtable

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Cross-References

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For additional information, see SSM 802–01, “Scheduling Outdoor Campus Activities Areas.”

For information about arranging security, see the Police Department Policies and Procedures Manual—PDP 202–01, “Management of Special Events.”

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