Staff Personnel Manual (SPP)

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Effective: 11/1/2003

Revised: 7/1/2013

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SPP 402–02: Establishing and Revising University Staff and Non-Faculty Administrator Positions

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To ensure the accuracy of job documentation of all university staff and non-faculty administrator positions

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University policy

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University staff and non-faculty administrators

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University Staff and Non-faculty Administrator Positions

At least annually, department managers should review the descriptions for positions within their unit to ensure the content remains relevant for outcomes, expectations, and functions.

Position descriptions must be provided for all newly established and revised or reclassified university staff positions for review by the Office of Human Resources (OHR), Compensation unit.

The position description must include:

  1. suggested title (appropriate to the level of duties and responsibilities)
  2. primary purpose (brief summary of why the position exists)
  3. essential functions (list of duties/tasks, how performed, and expected results)
  4. knowledge, skills, and abilities (criteria, performance dimensions, and behavior without which the essential functions would not be adequately performed)
  5. working environment (physical and mental requirements)
  6. type of supervision the position receives and performs (if applicable)
  7. the minimum qualifications (education, experience, and any required licenses, certifications, or registrations)


  8. desired qualifications (optional section—education, experience that would be preferred).

The functional position description should be forwarded to OHR, Compensation along with a supporting business justification indicating the need for the position and an organizational chart depicting the position in relation to the departmental structure.

OHR, Compensation will review content, which generally includes recommended clarification edits, and will determine FLSA designation, category assignment, and appropriate Market Reference Point (MRP).

In consultation with OHR, all new, revised, or reclassified university staff positions and salaries must be approved by the appropriate vice president/provost or designee.

Non-faculty Administrator Positions

In consultation with OHR, all new, revised, or reclassified non-faculty administrative positions and salaries must be approved by the president or designee and presented to the Arizona Board of Regents (ABOR) for final authorization/approval.

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