Sun Devil Athletics Manual (SDA)



[horizontal rule]

Effective:07/01/2020

Revised:              

[horizontal rule]

[ASU logo]

SDA 1101: Sport Camps and Clinics Owned by ASU or SDA Coaches

[horizontal rule]

Purpose

[horizontal rule]

To define Sun Devil Athletics guidelines and requirements relating to the management and operation of NCAA-regulated sports camps and clinics owned or operated by ASU or Sun Devil Athletics coaches.

[horizontal rule]

Source

[horizontal rule]

National Collegiate Athletic Association (NCAA) 

Sun Devil Athletics (SDA)

[horizontal rule]

Applicability

[horizontal rule]

Athletics coaches and staff, and student-athletes

[horizontal rule]

Policy

[horizontal rule]

  1. Scope – This policy covers sports camps or clinics owned or operated by ASU or, personally, by any SDA coach in which prospective student-athletes participate. For purposes of this policy, “camps and clinics” and “prospective student-athletes” have the meanings defined in the NCAA Division I Manual.
  2.  
  3. Rules compliance – In addition to institutional policies, camps must be conducted in accordance with all NCAA and Pac-12 Conference rules and regulations.
  4.  
  5. Pre-approval for camps and clinics owned by ASU or SDA coaches – A camp may not be advertised until it is approved via the camp process linked below (including, but not limited to, its timing requirements) by the Athletics Compliance Office and the Athletics Operations and Facilities (AOF) department. Camps must be advertised for at least 14 calendar days before the first camp date. SDA staff members must submit camp requests (made by completing the Camp Form.) with sufficient time before the 14-day cutoff for the Compliance Office to conduct an accurate review.
  6.  
  7. Student-athlete employment – Coaches may employ student-athletes at their camps, so long as the employment meets NCAA and Pac-12 Conference rules and regulations, along with ASU policy relating to student-athlete employment.(See SDA’s Student-Athlete Employment Policy and its accompanying process requirements.)
  8.  
  9. Time frame for post-camp documentation – Coaches must ensure that required post-camp documentation (listed in the camp process) be submitted to the Compliance Office for each camp no later than 30 calendar days after the last dates for the camp (not after the “camp season”). Sport programs that miss the 30-day submission deadline will be precluded from requesting future camp approval until the documentation is approved by the Compliance Office.
  10.  
  11. Corrective measures for failure to comply with camp policy – Coaches who violate any provision of this policy will be precluded from requesting future camp approval until all violations are cured. Sport programs that are determined to have violated this policy (including, but not limited to the provisions relating to camp documentation submission, Nos. 3 and 4 above) on more than one occasion and in connection with more than one camp will be prohibited from conducting camps for a longer period of time, the length of which will be determined by the Vice President of University Athletics in consultation with AOF and the Compliance Office. Note: Violations of NCAA legislation will be reported by the Compliance Office to the NCAA and could result in additional corrective measures at the discretion of the Compliance Office in consultation with the Vice President of University Athletics and the Office of General Counsel or as directed by the NCAA enforcement staff.
  12.  
  13. Additional requirements for non-ASU camps that are owned by SDA coaches.
    1. By agreement, SDA coaches may have the right to own and operate their own camps and retain all of the associated camp revenues (“non-ASU camps”). Because non-ASU camps are owned by the coaches and not ASU, the camps must be run as third-party, private businesses (not as ASU or SDA entities) and must comply with applicable institutional policies including, but not limited to, this policy and the other institutional policies cross-referenced herein and in the SDA camp process.
    2. Coaches and staff operating or employed at non-ASU camps must use vacation leave or compensatory time off to conduct or engage in any camp-related activities during the regular workday. Because non-ASU camps are owned by outside entities, ASU is prohibited from using state funds to pay camp expenses. (See SPP 702-01-Vacation Leave Benefits.)
    3. Coaches who use ASU facilities for their non-ASU camps are required to enter into a separate agreement with SDA using SDA’s standard facilities use agreement. See SDA 106 – Athletics Facilities Use . For any camp that requires use of an ASU-owned or operated facility or property, a Facilities Request Form must be completed and submitted to AOF with sufficient time to allow for approval before the 14-day-advance advertisement requirement noted under No. 3.
    4. Coaches are required to complete and adhere to ASU’s Camp Trademark License Agreement. ASU institutional policy requires approval for any third-party, including a non-SDA camp to use any University Marks (including the word marks Arizona State, Arizona State University, Sun Devils, and ASU and the pitchfork logo). (See PUR 222 – Trademark Licensing for ASU’s complete trademark licensing policy.)
    5. With the exception of University-issued phones, coaches are prohibited from using university equipment and resources for camp-related purposes. (See, e.g., ACD 123 – Misuse of University Assets,, FIN 117 – Personal Use of University Resources , PCS 902– Personal Use of University Equipment, and PUR 225 – University Mail Services .)
p navigation bar
SDA manual | ASU policies and procedures manuals | Index of Policies by Title | SDA manual contact | Provost’s Office Web site | SDA Web site
Back to Top
Valid HTML 4.01 Transitional