Research and Sponsored Projects Manual (RSP)

Effective: 1/1/1987

Revised: 11/1/2021

RSP 601: Coordination of Proposal Submissions to Foundation Sponsors by ORSPA and the ASU Foundation

Purpose

To provide guidelines for determining which administrative office is responsible for coordinating the submission of proposals to corporate and foundation Presidential Prospects

Sources

Knowledge Enterprise (KE)

Office for Research and Sponsored Projects Administration (ORSPA)

Corporate and Foundation Relations

Applicability

All charitable grants and gifts awarded or donated to ASU from eligible sources outside the university

Background

Knowledge Enterprise (KE) and the Arizona State University Foundation for a New American University (ASUF) agree to coordinate the solicitation of foundation sponsors as appropriate, based on the nature of the opportunity.

Policy

Knowledge Enterprise (KE) has primary responsibility for securing and administering grants, contracts, and other agreements (sponsored projects) from external funding sources with legal, financial, or other restrictions. External funding agencies include local, state, and national governments as well as private foundations, businesses, and industries. Proposals submitted in response to a request for proposal or other formal solicitation are the responsibility of ORSPA. Restricted grants, contracts, and collaborative agreements awarded to ASU are administered by th KE Office for Research and Sponsored Projects (ORSPA) regardless of which office coordinates proposal development, review, and submission.

ASUF has primary responsibility for fundraising and other development activities that result in unrestricted gifts accepted on behalf of ASU. Unsolicited proposals to corporate and private foundations are the responsibility of the ASUF. Whenever ORSPA learns that a foundation proposal is being prepared for submission through ORSPA, the ASUF will be notified. Whenever the ASUF learns that a foundation proposal that is likely to result in a restricted award is being prepared, ORSPA will be notified.

The decision to classify a source of support as an unrestricted gift or grant or as restricted sponsored project funding will be coordinated among ORSPA, the ASUF, and the ASU Office of Financial Services without regard to financial considerations, including indirect cost recovery. Administrative responsibility is a function of university obligations under the guidelines, terms, and conditions of the application or award. Funds may be transferred from the ASUF to ORSPA following award if dictated by the terms and conditions of the notice of award.

To facilitate the working relationship between KE and the ASUF, the parties agree to communicate feedback to one another regularly.

For more information on how RSP policies are implemented during each phase of a project, see the ORSPA Web site.

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