|Note:||At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.|
RSP 509–03: Financially Closing Out Fixed Price Agreements
To describe the disposition of residual balances on fixed price agreements
Office of Knowledge Enterprise Development (OKED)
Office for Research Sponsored Project Administration (ORSPA)
Fixed price agreements are generally discouraged because of risk involved. A fixed price contract requires that ASU perform the work to the sponsor’s specifications regardless of the actual cost of doing the work. Therefore the university must budget carefully to ensure that actual cost and the price paid by the sponsor will match.
All costs for a fixed price project must be expensed directly to the project agency/organization.
Thus with accurate budgeting and charging of costs, there should be neither a deficit nor a substantial surplus of funds at project completion.
Upon project completion, any deficit balance on a fixed price agreement must be transferred to a non-sponsored account. If a surplus balance remains, it will be transferred to a sponsored residual account.
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