Research and Sponsored Projects Manual (RSP)

Effective: 1/1/1992

Revised: 7/1/2018

RSP 503–05: Subaward Agreements

Purpose

To assure university compliance with federal, state, and ABOR requirements for the issuance of subawards

Sources

Department of Defense FAR Supplement (DFAR) Subpart 244

Arizona Board of Regents Policy Manual - 3–801 – 3–810, “University Procurement Code”

Applicability

This policy applies to all subawards issued by ASU under a sponsored project. It is the responsibility of the Office of Research and Sponsored Projects Administration (ORSPA) to ensure that proposed subawards are compliant with applicable federal, state, and ABOR laws, regulations, and statutes. ORSPA will exercise due diligence in the review, evaluation, and selection of subawards to make certain that an appropriate and compliant subaward is awarded.

Policy

The Research Operations director and/or his/her designee(s) has the responsibility, on behalf of ASU, to conduct or be involved in all formal negotiations with subawardees to establish contractual relationships under all sponsored projects. The director’s involvement is intended to assure, to the maximum extent practical, that the procurement:

1. provides open and free competition
2. does not present a conflict of interest
3. complies with all federal, ABOR, and university statutes, regulations, and policies

   and

4. is properly documented.

ORSPA will determine whether prior approval is required to initiate or amend a subaward, based on sponsor terms and conditions. ORSPA will include, as flow-down provisions, all applicable clauses in the ASU award. Subaward funds are obligated in the Workday FMS by processing a Subreceipt Award Supplier Contract Event upon agreement execution.

Cross-Reference

For authoritative references, see RSP 101, “General Research Policy”

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