Research and Sponsored Projects Manual (RSP)

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Effective: 3/1/1983

Revised: 11/1/2015

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RSP 401: Agreement Negotiation and Acceptance

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To protect the interests of the university by ensuring that award terms and conditions are acceptable under the statutes of the State of Arizona and the policies of ASU and the Arizona Board of Regents (ABOR)

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Arizona Revised Statutes
Arizona Board of Regents Policy Manual - 3-103, 3-206, and 3-207
Office for Research and Sponsored Projects Administration (ORSPA)

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ORSPA will, on behalf of ASU, conduct all negotiations between potential sponsors and the university regarding prospective sponsored projects.

All external agreements that obligate ASU to specific terms and conditions or financial commitments for sponsored projects require the formal approval of a university official authorized to contractually bind the university. For this reason, all agreements related to research and sponsored projects, including, but not limited to, grants, cooperative agreements, contracts, purchase orders, Interagency Service Agreements, Intergovernmental Agreements, letter agreements, and Uniform Commercial Code (UCC) financing documents must be submitted to the ORSPA for review, approval, and signature.

Note:In cases where a sponsor may not require ASU signature, ORSPA review and approval is still required.

The list of university officials authorized to bind the university can be found in the Purchasing Policies and Procedures Manual (PUR), under PUR 202, “Contract Signature Authority.”

Research agreements with sponsors who have licenses for pre-existing ASU intellectual property or options for prospective ASU intellectual property require coordination with Arizona Technology Enterprises LLC.

In accordance with ABOR policy, 3-206, “Agreements with Agencies of Foreign Countries,” new agreements in excess of $1,000,000 and continuation of existing contracts involving more than $1,500,000 with Agencies of Foreign Countries must be submitted to ABOR for approval.

In accordance with ABOR policy, 3-207, “Acceptance of Grants,” other agreements processed by ASU must be submitted to ABOR for approval if the agreements require the expenditure or commitment of any institutional funds, personnel, or other resources not included in the proposed budget.

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For information about authority for signing contracts and other agreements, see the Purchasing and Business Services Policies and Procedures Manual— PUR 202, “Contract Signature Authority.”

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