Purchasing and Business Services Manual (PUR)

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Effective: 3/1/1965

Revised: 7/1/2010

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PUR 307–01: Emergency Orders

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Purpose

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To establish procedures for handling emergency procurements

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Source

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Arizona Board of Regents Policy Manual - 3-803

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Policy

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Since the goal of an emergency procurement is to remedy a situation that endangers lives or property or threatens the continuation of vital programs, the department staff who identified the emergency are expected to contact Purchasing and Business Services immediately and to hand-carry any needed documents and approvals to Purchasing and Business Services. The buyer in Purchasing and Business Services will obtain whatever competition is appropriate under the specific circumstances of the emergency and place the order as quickly as possible.


Emergency Procurements Costing $50,000 or More

Requests for emergency procurements costing $50,000 or more must be accompanied by an approved Request for Waiver of Bidding Requirements form.


Emergency Procurements Costing $5,000 or Less

As departments may place these orders directly through one of the small-dollar purchasing programs, especially the Purchasing Card, Purchasing and Business Services normally is not involved in such orders.


Emergency Procurements Costing More Than $5,000 but Less Than $25,000

The director or associate director of Purchasing and Business Services can waive competition if appropriate under the specific circumstances of the emergency.

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Procedure

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The procedure for emergency orders is found on the Purchasing and Business Services Web site.

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Cross-Reference

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For further information on the waiver of bidding requirements, see PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $50,000 or More.”


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