Purchasing and Business Services Manual (PUR)

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Effective: 7/1/1985

Revised: 7/1/2010

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PUR 306–01: Bidding Requirements for Procurements Costing $50,000 or More

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Purpose

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To specify the extent of competition required for procurements costing $50,000 or more

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Source

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Arizona Board of Regents Policy Manual - 3-801.D.1., 3-803

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Applicability

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Procurements costing more than $50,000

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Policy

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Cost

Procurement requirements will not be artificially divided or fragmented into increments or components costing less than $50,000 to circumvent the applicable competitive bidding requirement. Requisitions for the same item from the same department within a short time period will be considered an artificial division of a procurement.

All procurements with an estimated cost of $50,000 or more per transaction shall be based on competitive sealed bids or proposals.


Public Competition

Procurements costing $50,000 or more will be accomplished with the greatest amount of public competition consistent with the item or service to be purchased and in accordance with applicable statutes and directives. The normal method of procurement is via an invitation to bid (ITB). If approved by the director of Purchasing and Business Services, a Request for Proposal may be used instead of an ITB.

Newspaper Advertising

Procurements for services that have a value of more than $50,000 require newspaper advertising. The cost of such advertising is billed to the department for which the procurement is made. Newspaper advertising is not required in a procurement of goods.

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Exceptions

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Sole source, emergency, and certain professional services witness and investigative procurements exempted by the Board of Regents and design and construction consultant services that are selected in accordance with either PUR 402–02, “Professional Design Services Costing $250,000 or Less,” or PUR 402–03, “Professional Design Services Costing More than $250,000 and Construction Services.”

Additional exceptions to bidding requirements are explained in PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $50,000 or More.”

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Cross-References

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For related information on sole source and emergency procurements, see:

  1. PUR 303–02, “Sole Source Procurement/Justification”

    and

  2. PUR 307–01, “Emergency Orders.”

For related information on special procurements, see:

  1. PUR 402–01, “Personal/Professional Services”
  2. PUR 402–02, “Professional Design Services Costing $250,000 or Less”

    and

  3. PUR 402–03, “Professional Design Services Costing More than $250,000 and Construction Services.”

For related information on bidding, see:

  1. PUR 303–03, “Preparation of Specifications and Response Evaluation Criteria”
  2. PUR 305–01, “Bidding Requirements for Procurements Costing Less than $25,000”
  3. PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $50,000 or More”
  4. PUR 501–01, “Information to Vendors”
  5. PUR 501–02, “Advertising for Bids”

    and

  6. PUR 501–03, “Bid Security and Performance and Payment Bonds.”

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