Purchasing and Business Services Manual (PUR)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.

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Effective: 5/1/1987

Revised: 11/12/2014

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PUR 301–03: On-Campus vs. Off-Campus Goods and Services

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To distinguish between requesting goods and services from on-campus servicing departments, and off-campus suppliers

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University policy

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University departments must:

  1. determine, before preparing a purchase request, whether on-campus goods or services can fulfill the department’s requirements for a specific procurement


  2. procure on-campus goods or services, if those goods or services can fulfill the department’s requirements.

On-campus servicing departments exist because they offer goods and services at a lower cost and in a more responsive manner than commercial businesses.

Departments that are considering whether to produce goods or services in-house or to buy them from a supplier or contractor should contact Purchasing and Business Services for assistance. Purchasing and Business Services ensures that in-house activities are fully costed and ensures that potential suppliers or contractors provide comparable goods and services.

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For information on the procedure for requesting on-campus goods and services, see PUR 302–01, “Internal Purchase Orders.”

For a list of on-campus agencies providing goods and services, see PUR 302–02, “On-Campus Goods and Services Listing.”

For information on ordering off-campus goods and services, see the policies in PUR 303–01, “Purchase Requests.”

For information on bidding, see:

  1. PUR 303–03, “Preparation of Specifications and Response Evaluation Criteria”
  2. PUR 305–01, “Bidding Requirements for Procurements Costing Less than $50,000”
  3. PUR 305–02, “Bidding Requirements for Procurements Costing at Least $50,000 but Less than $100,000”
  4. PUR 306–01, “Bidding Requirements for Procurements Costing $100,000 or More”
  5. PUR 306–02, “Waiver of Bidding Requirements for Procurements Costing $100,000 or More”
  6. PUR 501–01, “Information to Suppliers”
  7. PUR 501–02, “Advertising for Bids”


  8. PUR 501–03, “Bid Security and Performance and Payment Bonds.”

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