Police Department Manual (PDP)

Effective: 9/1/1963

Revised: 7/14/2017

PDP 204–01: Release of Reports

Purpose

To make available information concerning the release of reports

Source

Maricopa County Attorney’s Office

ASU Police Department

Applicability

Victims, law firms, insurance companies, and members of the public

Policy

Most records, including police reports, are eventually classified as public information and subject to release under Chapter 39, Arizona Revised Statutes. The ASU Police Department at the Tempe campus is the repository for all police reports taken by this agency at all campuses under its control (Tempe, Polytechnic, West, and Downtown Phoenix ).

The Phoenix Police Department is the repository for reports taken by their agency for the Downtown Phoenix campus; similarly, the Scottsdale Police Department is the repository for reports taken at the SkySong campus.

Procedure

Reports can be released by filing a release of information form with the ASU Police Department Records Section. For a copy of the form, contact ASU PD Records at 480/965-5645 during normal business hours (M–F 8:00 a.m. to 4:00 p.m.). Unless circumstances dictate otherwise, reports will be available within three (3) business days of receipt of a written request. A fee of $6.00 for the first 20 pages and $.35 per page thereafter is charged. Accepted forms of payment are: exact cash, cashier’s check, money order, or credit card (Visa or MasterCard only.)

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Obtaining Criminal Reports

Copies of criminal reports may be obtained after the release of information form has been completed and returned to the records division. However, the following information will not be released:

1. information that would jeopardize the security of an investigation
2. identity of juveniles or victims of sex offenses
3. comments suggesting that a defendant has aided in the investigation
4. comments regarding suspects or defendants:
   
   1. identity of suspects for whom a warrant or summons has not been issued or an indictment returned
   2. existence of any criminal record or any information concerning the character or reputation of the suspect, except when releasing such information may aid in apprehending the accused or warning the public of potential danger
   3. existence or contents of any confession, admission, or statement of the accused, or the refusal or failure of the accused to make statements, perform examinations, or submit to tests

      and

   4. personal opinions about the innocence or guilt of the accused, the merits of the case, the possibility of any pleas or negotiations, or the value of any evidence, including recovered property.

5. identity of actual or prospective witnesses to crimes when the disclosure could result in specific harm to the investigation, privacy or confidentiality of a victim or witness, or the best interests of the state
6. names of deceased before the notification of next-of-kin
7. information relating to motor vehicle accident reports specifically prohibited by Arizona Revised Statutes (ARS) § 39-121, “Inspection of Public Records” and “Attorney General Opinion No. I89-022”
8. information concerning the planning of selective enforcement efforts, e.g., raids

   and

9. juvenile records, unless directed by a court order.

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