Property Control System Manual (PCS)

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Effective: 3/1/1984

Revised: 3/1/2019

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PCS 702: Retention of Property Records

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Purpose

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To retain university property records for a sufficient time period

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Sources

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Arizona State Library, Archives, & Public Records: General Retention Schedules
University policy

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Policy

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Property records are retained by Capital Asset Management for the periods listed below.D

Type of Record Retention Period
Capital Asset records (invoices, dispositions, transfers, etc.) 3 years after disposal of equipment
Depreciation Schedules 1 Fiscal year
Physical Inventory records 3 years after completion of inventory cycle
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Cross-Reference

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For information on the storage of records, see PCS 703, “Records Storage and Destruction.”

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