Property Control System Manual (PCS)



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Effective: 3/1/1984

Revised: 3/1/2018

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PCS 601–02: Performing Physical Inventories

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Purpose

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To properly inventory capital equipment

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Sources

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48 Code of Federal Regulations § 45
Capital Assets Management (CAM)

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Policy

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ASU is required by the Arizona Board of Regents and the federal government to perform a physical inventory of all capital equipment every two years. CAM will coordinate biennial inventories and each department is responsible to work with CAM to conduct a physical inventory of all equipment listed in their custody. Ultimately, inventory is the responsibility of the department head and he/she is responsible to certify an inventory once complete. After an inventory has been completed, CAM will update asset records.

Locating Equipment Having Dummy Numbers

Equipment that is difficult or impossible to tag may be assigned a “dummy ASU Property Control number (PCN)” beginning with a “9” (e.g., 9003564), rather than be tagged with a PCN. A serial number, description, photograph or other identifier should be used to inventory these assets.

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Cross-Reference

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For authoritative references see the Research Policies and Procedures Manual—RSP 101, “General Research Policy”

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