PCS 601–02: Performing Physical Inventories
To properly inventory capital equipment
48 Code of Federal Regulations § 45
United States. Office of Management and Budget. OMB circulars A-21 and A-110
ASU is required by the Board of Regents and the federal government to perform a physical inventory of all capital equipment every two years. Property Control conducts inventories by buildings every two years using barcode scanners. As buildings are scheduled for inventory, departments are notified by e-mail of the inventory start date. When the inventory cycle is complete, departments receive a report of property that was not found. Departmental personnel will indicate what they have found and what they wish to retire with supporting documentation.
Locating Equipment Having Dummy Numbers
Equipment that is difficult or impossible to tag may be assigned a “dummy ASU Property Control number (PCN)” beginning with a “9” (e.g., 9003564), rather than be tagged with a PCN. These dummy numbers, however, cannot be scanned with a barcode scanner.
skip navigation bar