Property Control System Manual (PCS)

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Effective: 1/27/1993

Revised: 3/1/2021

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PCS 506: Off-Campus Loans of Equipment to Agencies

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Purpose

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To control off-campus loans to outside agencies of university- and sponsor-owned equipment

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Applicability

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All moveable university- and sponsor-owned equipment being loaned to outside agencies

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Policy

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Equipment may be loaned to off-campus state or non-state agencies, but only if it is to be used at the agency for university, sponsored, or subcontract purposes (unless it can be demonstrated that the university would benefit from the loan). It may not be removed for personal use. There are no exceptions. Before being transferred all equipment must be tagged with an ASU Property Control number (PCN) and an Off-Campus Use of Equipment Authorization form must be completed and submitted to Capital Asset Management. See PCS 505: "Off Campus Use of Equipment" for additional information.

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