Property Control System Manual (PCS)

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Effective: 1/27/1993

Revised: 3/1/2021

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PCS 410: Returning Equipment to Vendors

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Purpose

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To control the return of equipment to vendors for reimbursement, repair, or replacement

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Sources

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Financial Services
Purchasing and Business Services

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Policy

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University personnel returning Capital equipment to vendors for reimbursement, repair, or replacement must coordinate the return with Capital Asset Management (CAM).

If the equipment is being returned for reimbursement, departments should notify CAM to retire the asset in Workday. If the equipment is being returned for repair or replacement, an Off Campus Use of Equipment Authorization form should be submitted to CAM prior to the equipment leaving campus.

Once the repaired or replaced equipment is returned to the University, departments should notify CAM who will update the asset record with the current location. For replaced equipment, CAM will update information on the asset record as appropriate (e.g., serial number) and retag the equipment with a duplicate PCN.

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