Property Control System Manual (PCS)

Interim Posting

Note: At the request of the provost, a vice provost, or a vice president, this policy has been posted in the interim between scheduled posting dates by University Policy Manuals Group because it has significant and urgent importance for the university community. This policy will be included in the publication process by the next feasible posting for online policies and procedures.


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Effective: 3/1/1984

Revised: 11/23/2015

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PCS 301: Equipment Control Requirements at Subcontractor Facilities

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Purpose

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To properly control university- and sponsor-owned equipment at subcontractor facilities

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Sources

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48 Code of Federal Regulations § 45.510
Property Control

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Policy

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University subcontractors who control or possess university-, government-, or sponsor-owned equipment must adequately care for and maintain this equipment and ensure that it is used as authorized by the contract or grant.


Contract Clauses

Appropriate provisions of prime contract clauses are included in subcontracts involving university- or sponsor-owned equipment.


Property Surveys

ASU Property Control will survey property control systems at subcontractor facilities as needed (see PCS 602–06, “Off-Site Inventories of Sponsor-Owned Property”).


Physical Inventories

Subcontractors must inventory university-, government-, and sponsor-owned equipment located at subcontractor facilities once every two years. Property Control will forward to each subcontractor an inventory listing that must be reviewed by the subcontractor. Results of the inventory are forwarded to ASU’s sponsored property coordinator.


Disposition of Property

Surplus property at subcontractor facilities is disposed of in accord with the policies in PCS 1000, “Disposition of Equipment.”

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Cross-Reference

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For authoritative references see the Research Policies and Procedures Manual—RSP 101, “General Research Policy”

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