Property Control System Manual (PCS)

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Effective: 1/27/1993

Revised: 3/1/2021

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PCS 210: Equipment Relocation and Sales within the University

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Purpose

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To keep track of capital equipment relocated within the same department or transferring/sold between university departments.

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Sources

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Financial Services

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Policy

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Departments moving capital equipment from building to building or from room to room should update the asset location in AssetWorks.

When capital equipment is transferred between departments, notify Capital Asset Management (CAM) at property-q@asu.edu with the updated cost center and location. Additionally, in situations where a department is purchasing capital equipment from another department, a journal should be completed using the appropriate spend category crediting and debiting the releasing and receiving departments respectively. ASU property control number(s) should be referenced in the memo line of the journal. Contact (CAM) at property-q@asu.edu for more information.

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Additional Information

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For information on revenue codes and expenditure codes, see the Financial Services, Financial References Web page.

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Cross-Reference

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For information about equipment specifically acquired for resale, see PCS 209, “Acquisition of Equipment for Resale.”

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