Property Control System Manual (PCS)

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Effective: 6/30/2010

Revised: 11/1/2020

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PCS 103: Renovations and Other Building Costs

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Purpose

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To outline the accounting classifications of renovations and other building costs

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Sources

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Financial Services

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Applicability

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All university cost centers

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Policy

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Renovations change the use of building space or refurbishes to make space more functional or more cosmetically appealing.

Other building costs include installing equipment that is permanently attached to a building structure so that it cannot be removed without costly or extensive alterations. Such permanent equipment includes the following: non-portable, single-room air-conditioning units; fire protection systems; security systems; water distributing systems; heat distributing and electrical distributing systems; elevator shafts; utility outlets; and computer cabling.

Coding Criteria

If $100,000 or More
If the total acquisition cost of renovation or other permanent modifications is $100,000 or more, the purchase is coded as a capital acquisition to a spend category under ledger 7402 as appropriate.
If Less than $100,000
If the total acquisition cost of remodeling or other permanent modifications is less than $100,000, the item is coded as an operational (“Repairs and Maintenance”) purchase. Ledger 7200 and spend category as appropriate.
If the project is under $100,00 and bond funded in conjunction with other renovation projects it will be capitalized.

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Additional Information

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For information on the use of capital object codes, see the Financial Services, Financial References Web page.

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