Property Control System Manual (PCS)

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Effective: 6/9/1986

Revised: 7/1/2012

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PCS 1002–08: Sponsor-Titled Equipment

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Purpose

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To ensure that appropriate approvals are obtained for the proper transfer or sale of sponsor-titled equipment in accordance with federal and university requirements

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Sources

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United States. Office of Management and Budget. OMB circulars A-21 and A-110
Federal Acquisition Regulation § 45.6
Property Control

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Policy

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When sponsor-titled equipment is deemed surplus, the following disposition regulations must be followed in this order:

  1. The original project or program must make the equipment available to the same federal agency.

    and

  2. The original project or program must make the equipment available to other federal agencies.

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Procedure

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The process for enabling sponsor-titled equipment to become surplus is as follows:

  1. The principal investigator (PI) notifies the sponsored property coordinator that equipment has been deemed excess.
  2. The sponsored property coordinator contacts the sponsor requesting vestment rights.
  3. If the sponsor grants title to ASU, then:
    1. the sponsored property coordinator updates Property Control records
    2. the sponsored property coordinator notifies PI that equipment can be sent to Surplus Property

      and

    3. the PI removes all sponsor identification and sends equipment to Surplus Property.

  4. If the sponsor does not grant title to ASU, then:
    1. the sponsor provides disposition instructions

      and

    2. the sponsored property coordinator notifies the PI and helps coordinate the return of the equipment.

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