Property Control System Manual (PCS)

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Effective: 6/9/1986

Revised: 7/1/2012

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PCS 1002–06: University Employee Purchases

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Purpose

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To provide directions for the purchase of ASU surplus property for university employees

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Source

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University policy

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Applicability

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Persons purchasing property from Surplus Property

Exception: Property Control and Surplus Property staff must obtain two levels of approval to purchase property at Surplus Property.

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Policy

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Surplus property is held for three days at the Surplus Property warehouse. During the three days, university departments may claim property having no Interdepartmental Sale Rights (ISR) at no charge in most cases. After this time, university employees may purchase surplus property just as the general public does. At the discretion of the Surplus Property manager, some items may not be held for three days. Once property is received at Surplus Property and inventoried, it becomes the property of Surplus Property.

Note: Surplus property available for public sale will be placed in an area designated for public spot sales.

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Procedure

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Surplus Property does the following:

  1. makes the property available for sale to the general public after the three-calendar-day hold period has expired
  2. records the sale and the transaction in the Surplus Property Management System
  3. removes the ASU Property Control tag and any other ASU identification
  4. and

  5. prepares a receipt and obtains the buyer’s signature.

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