Financial Services Manual (FIN)

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Effective: 4/25/1994

Revised: 11/1/2013

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FIN 121: ASU Identification Numbers and Tax-Exempt Status

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Purpose

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To identify various identification numbers assigned to ASU

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Sources

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Internal Revenue Service
State of Arizona
Dun and Bradstreet

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Policy

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ASU Identification Numbers for IRS, State of Arizona, and DUNS

ASU identification numbers are used for university business only. All university academic and administrative units must use the identification numbers shown below and are prohibited from applying for their own identification numbers. The vice president for finance and deputy treasurer should be notified if a department has established a separate identification number.

ASU student organizations and other ASU-related organizations are not to use the ASU IRS identification number when opening a bank account or for any other identification purpose. Such separate organizations need to apply to the IRS for their own identification number by submitting Form SS–4 to the IRS. This form can be obtained from the IRS at 1–800–829–FORM or www.irs.gov/formspubs/. D

ASU Identification Numbers
Internal Revenue Service (IRS) number 86-0196696
Arizona State Sales Tax (Privilege Tax) ID number 07-618513
Dun and Bradstreet (Data Universal Number System [DUNS]) number    
   Sponsored Projects 94-336-0412
   General University 80-634-5658
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Tax-Exempt Status

For federal income tax purposes, ASU is tax-exempt under Internal Revenue Code section 115, with the exception of unrelated business income (see FIN 122, “Unrelated Business Income Tax”). Charitable contributions made to ASU are deductible under Internal Revenue Code section 170.

Copies of the official letters regarding ASU’s tax-exempt status are available at the Financial Services Web site.

ASU is occasionally asked to provide IRS Form W-9, “Request for Taxpayer Identification Number and Certification.” ASU responds to W-9 requests with a substitute W-9 document that can be found at the same site.


Sales Tax

State law does not exempt ASU from sales tax on its purchases, and vendors generally charge ASU the applicable sales tax; see FIN 108, “Sales Tax,” for a listing of sales tax rates. However, there are statutory exceptions for certain qualified purchases; see FIN 120, “Sales Tax Exemption for Purchases.”


State of Arizona Vendor Number and Mail Codes

Vendor Number

The vendor number for ASU in the State of Arizona accounting system is 18601966960.

Mail Codes

Payments made to ASU by the State of Arizona must be mailed to one of the following state mail codes: D

State Mail Codes for State Payments
State Mail Code Department
180 Financial Services
181 West campus
182 Sponsored Projects
183 ASU Insurance Services
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New mail codes may be set up only with the approval of ASU’s vice president for finance and deputy treasurer.

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