Financial Services Manual (FIN)

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Effective: 3/18/1985

Revised: 3/1/2005

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FIN 107: Space Moving Costs

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To define responsibility for funding the cost of space moves

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University policy

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Facilities Management is responsible for the cost of physically moving a nonauxiliary department or office from one location to another (i.e., transferring furniture, files, and other equipment). There is no charge for this service unless special outside moving services are required or over-time work is needed.

The provost or the appropriate vice president is responsible for all costs, except moving charges, related to the move of a nonauxiliary department or office from one location to another.

Note: When a move is to the advantage of one unit and the disadvantage of another, the advantaged unit will pay the costs for the disadvantaged unit.

The provost or the appropriate vice president should anticipate that such relocations, whether planned or unplanned, will occur every year and reserve funds from budget allocations to cover these costs.

The costs related to a large-scale move (estimated at $25,000 or more) can be budgeted as a Plant Fund project within the annual local budget process if the provost or responsible vice president demonstrates to the Budget Council an inability to fund these costs and the president funds these costs from general university funds. Most pending moves of this magnitude will be known well in advance of the actual move. Moves into new buildings or newly acquired buildings are to be accomplished by an outside moving service and paid for either from project funds or by the department being moved.

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