Environmental Health & Safety Manual (EHS)

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Effective: 4/15/1997

Revised: 12/1/2012

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EHS 705–04: Alcohol Permit Insurance Requirements

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Purpose

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To provide guidelines and an overview of insurance requirements for obtaining approval to serve and consume alcoholic beverages on university property during special events

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Sources

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Arizona Revised Statutes §§ 4–244 et seq.; 41–621 et seq.
Arizona Board of Regents Policy Manual - 5–108 (A) (4)
Insurance Services Alcohol Permit Requirements

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Applicability

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Individuals or groups planning a special event involving the service and/or consumption of alcoholic beverages on university property

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Policy

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Consumption of alcoholic beverages on university property at special events is prohibited unless a Permit to Serve Alcoholic Beverages on Campus form has been approved and signed by Insurance Services and the ASU Police Department (ASU PD). The original permit application must be submitted to ASU Insurance Services 14 calendar days before the date of the event. Proof of adequate insurance coverage limits must be provided with the permit.

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Procedure

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Obtain a Permit to Serve Alcoholic Beverages on Campus form from ASU PD or Insurance Services. Complete and submit the permit to Insurance Services 14 calendar days prior to the date of the event. The permit will be forwarded to ASU PD for review and approval. Proof of adequate insurance must be provided with the permit. The permit will only be signed if all insurance requirements are displayed on the certificate of insurance. When the review is completed, the event coordinator will be contacted regarding the status or final disposition of the permit. Approved applications must be displayed on site during the event.

Adequate insurance coverage limits, at a minimum, include the following:

  1. commercial general liability—bodily injury, death, and property damage (combined single limit: $1,000,000 per occurrence)
  2. liquor liability (combined single limit: $1,000,000 per occurrence)
  3. automobile liability—bodily injury, death, and property damage (combined single limit: $1,000,000 per occurrence)
  4. workers’ compensation insurance (statutory limits)

    and

  5. employer’s liability insurance (minimum limit of $1,000,000).

The State of Arizona, the Arizona Board of Regents, and Arizona State University shall be named additional insureds for commercial general liability, liquor liability, and automobile liability coverage noted above.

Additional coverage may be necessary for special circumstances or large events.

The certificate holder shall be:

ASU Insurance Services
P.O. Box 876412
Tempe, AZ 85287-6412
Phone: 480/965–1823
Fax: 480/965–0736

Additional requirements are described in the Police Department Policies and Procedures Manual—PDP 202–03, “Sales and Service of Alcoholic Beverages.”

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Cross-Reference

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For related information, see the Police Department Policies and Procedures Manual—PDP 202–03, “Sales and Service of Alcoholic Beverages.”

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