EHS 119: Motor Fleet Safety
To reduce the potential for property damage or injury to occupants of university-owned, leased, or rented vehicles used for university business
To reduce property damage resulting from motor vehicle-related accidents
To comply with ADOA regulations
Code of Federal Regulations (CFR) Title 48, Section 52.223-18 “Encouraging Contractor Policies to Ban Text Messaging While Driving”
Arizona Administrative Code (ADOA) R2–10–207.12
All ASU employees and volunteers who operate university-owned, leased, or rented vehicles used for university business.
|Note:||This policy does not apply to driving golf carts or Gem Carts on designated routes, as identified in “Driving on the Mall Safety Training, ” available at Environmental Health & Safety (EH&S) Training Web site.|
Motor vehicle accidents are among the leading causes of death on the job within the United States. Substantial losses can be sustained from injury, medical costs, property damage, and lost productivity. By completing defensive driver training, an individual can improve driving skills and thus possibly reduce the occurrence of motor vehicle accidents. By maintaining vehicles, as described in FAC 204: “University Vehicle Policy,” and conducting regular vehicle inspections, vehicles will remain in safe operating condition.
Each department is responsible for ensuring that each operator of a university-owned, leased, or rented vehicle has a valid United States driver’s license of the appropriate class and for maintaining and conducting regular inspections, as identified in FAC 204: “University Vehicle Policy,” of university-owned, leased, or rented vehicles assigned to the department.
Individuals who operate a state-owned or university-owned vehicle, or a leased or rented vehicle, while on state business, must attend a defensive driver training program approved by EH&S as identified in this policy and wear seat belts in all vehicles that make them available.
The use of cell phones or other hand-held electronic devices for text messaging, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication is strictly prohibited, except as otherwise permitted in this policy. This does not include glancing at or listening to a navigational device that is secured in a designed holder affixed to the vehicle provided that the destination and route are programmed into the device before operating the vehicle.
Each chair, dean, or director is responsible for ensuring that university-owned, leased, or rented vehicles assigned to his or her organization are maintained and inspected as identified in FAC 204: “University Vehicle Policy.”
Each department supervisor is to identify employees under his or her supervision who will operate a university-owned, leased, or rented vehicle, for university business purposes, and ensure that each identified employee has a valid United States driver’s license of the appropriate class and attends defensive driver training within three months of assignment.
Each department supervisor is to ensure that each employee notified about refresher training requirements completes this training within 30 days of notification.
Each employee operating a university-owned vehicle, leased, or rented vehicle, for university business, is responsible for the following:
EH&S is responsible for the following:
The Vehicle Accident Review Committee is responsible for the following:
Human Resources is responsible for conducting an annual driving record review for each authorized driver through the Motor Vehicle Division of the Arizona Department of Transportation as described in ADOA R2–10–207.12 (h) and notifying Risk Management of any employee (and his or her supervisor) who has acquired six points in the most recent 39-month period of the requirement to attend refresher training.
To schedule a defensive driver training for individual departments and units, contact EH&S at 480/965–1823. To register for training courses, please go to the EH&S Training Web site and select the appropriate campus for class dates and times. If you encounter difficulties with the registration process, contact EHS@asu.edu.
For more information, see:
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