Academic Affairs Manual (ACD)

Effective: 12/26/1984

Revised: 7/1/2011

ACD 513: Request for a Manual Warrant

Purpose

To define when requests will be honored and to identify how to process a request for a manual warrant

Source

Executive Vice President, Treasurer, and Chief Financial Officer

Applicability

ASU employees

Background

Human Resources (HR) will make every effort to process documents for employees up to and including on the day of the actual payroll run (three working days before checks are issued). Departments should contact HR when last-minute adjustments are needed.

Policy

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Authorization

All requests for a manual warrant must be signed by the authorized Advantage account signer and delivered to Human Resources by a departmental representative other than the employee listed on the request. A manual warrant will normally be issued for approved requests within 48 hours.

The departmental representative will be contacted when the manual warrant is ready for pickup.

Manual warrants must be picked up by the receiving employee within 48 hours from the time the department is notified that the warrant is complete, or the warrant will be added to the employee’s next regular warrant.

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Requests that Cannot be Approved

Requests for manual warrants cannot be approved if the employee failed to complete the new employee packet, including the Immigration and Naturalization Service Form I-9.

Cross-Reference

See also SPP 405–01, “Request for a Manual Warrant/Paycheck.”

 

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