Academic Affairs Manual (ACD)

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Effective: 1/12/1988

Revised: 7/1/2011

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ACD 305–13: Establishing New Course Prefixes

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To provide guidelines for establishing prefixes for new courses

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Office of the Provost of the University

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Distinctive course prefixes are appropriate to set off the course offerings of one university academic program from others. It is not necessary that the program constitute a formal major or minor, but the prefix should correspond to an element of ASU’s curriculum that is administered by a formal programmatic entity, which might be an academic unit, an interdisciplinary faculty, or a college or other unit. Responsibility for administration of courses that are listed under the prefix must be clearly established—that is, responsibility for scheduling classes, assuring the quality of the coursework, ensuring the submission of grade reports, and maintaining student records.

The proposal for a new prefix originates from an academic organizational unit (e.g., program, department, college), the Office of the Provost of the University, or other appropriate academic unit. It will be reviewed under the appropriate unit and/or college procedures, and a recommendation will be made by the head of the originating unit, by the supervising dean, or other appropriate academic administrator. The recommendation will be forwarded to the Office of the Provost of the University for a decision.

In two pages or less, use the following outline:

  1. Describe the reason for the request. Why, in particular, is it important that a new prefix be established? Why is it necessary that the courses be distinguished from those of other course prefixes?
  2. Describe the curricula with which the courses offered under the new prefix are to be associated.
  3. Describe the organizational unit that administers the courses listed under the new prefix.
  4. List the courses that will be offered under the new prefix.

If the prefix will be associated with graduate courses, the proposal must be forwarded to the vice provost for Graduate Education, who will review the proposal and send his or her recommendation to the Office of the Provost of the University. If it is anticipated that only undergraduate courses will be offered under the proposed prefix, the proposal may be sent directly to the Office of the Provost of the University.

Notice of approval or disapproval will be sent from the Office of the Provost of the University.

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