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How to Reserve a Room

Select the type of room and the room configuration based on the number of participants and type of event.
Phone in your order to verify availability, pricing and deposit requirements (602) 496-1500. Be sure to read the Facility Policy.

Download, complete and then fax or mail the appropriate Facility Use Application Form (see instructions below).

Need help? Read the FAQs or e-mail us.

How to Download and Complete the Facility Use Application Form

  PDF Format
Click below to open the Adobe Acrobat file and then select file/print to print a hard copy.
classroom application PDF

How to Submit the Application Form
Once you have a hard copy of the completed form, sign the bottom and either email it to rooms@asu.edu, (recommended for faster service) or mail it to:

Arizona State University
Mercado

502 E. Monroe St., Building C, Suite C380
Phoenix, AZ 85004
Phone (602) 496-1500
Fax (602) 496-1501
NOTE: We require a certificate of liability naming Arizona State University, Arizona Board of Regents, and the State of Arizona as additional insured for no less than one million dollars.

Frequently Asked Questions

General, Facility
What kinds of events are appropriate for the Mercado?
What are the Mercado hours?

Reservations, Payment
Can a room reservation be held without any paperwork?
How far in advance should a room be reserved?

Is a credit card a valid form of payment?
What is the Mercado reservation cancellation policy?

Food, Etc
How is food provided?
How are beverages ordered?
May alcohol be served at Mercado events?

Other Services
How early is the room available for set-up?
Is outside AV equipment allowed for an event?
How is the Mercado staff to be contacted during the event?

Parking
Where is parking available? Is there a fee associated with parking?

Lodging, Nearby Attractions
Are there restaurants and other things to do nearby?
Is there convenient lodging for out-of-town participants?


GENERAL, FACILITY
What kinds of events are appropriate for the Mercado?
ASU at the Mercado is a multipurpose facility available to the community for educational purposes, including meetings, seminars, training sessions, and classes.

What are the Mercado hours?
The Mercado is open Monday to Thursday from 7am – 10pm, Friday from 7am – 6pm, and Saturday & Sunday from 8am – 5pm. Hours vary during the summer months. Special events may occur at other hours.

RESERVATIONS, PAYMENT
Can a room reservation be held without any paperwork?
No. Due to heavy demand, a classroom request form is required. Requests are handled in the order in which they are received. When a form is received, the best available space is set aside for that function and a tentative reservation is sent to the client for review. A reservation is confirmed when the form is signed by the client and received at the Mercado.

How far in advance should a room be reserved?
It’s best to reserve a room as far in advance as possible. Each room request is handled in the order in which it is received. A reservation is not final until a signed contract (and a deposit, if required) is received from the client.

Is a credit card a valid form of payment?
Yes. Visa or MasterCard are accepted for deposits and room charges.

What is the Mercado reservation cancellation policy?
The facility policy contains complete details of all Mercado policies. Requirements vary to cancel a room reservation without a fee. Please call with specific questions.

FOOD, ETC
How is food provided?
There are two options:
1. Contract directly with a caterer approved by ASU.
2. Bring your own food.

How are beverages ordered?
See the beverage list for selection and prices, then contact the Mercado staff to place your order.

May alcohol be served at Mercado events?
Yes. Alcoholic beverages may be permitted in certain circumstances, although a permit is required. Please contact the Mercado staff to begin the process. (The event must be hosted by a caterer who is licensed to serve alcohol, and a copy of the caterer's license must be provided to the Mercado once the client is approved through the permitting process.)

OTHER SERVICES
How early is the room available for set-up?
Meeting rooms can be accessed one hour before the start of the event.

Is outside AV equipment allowed for an event?
Yes. Outside AV equipment is allowed. Before the event, please inform the Mercado staff of all equipment needs (including power strips, etc.) so the room may be prepared in advance.

How is Mercado staff to be contacted during the event?
Use the grey telephone in the meeting room to call 6-1500. Appropriate Mercado staff will respond to your needs.

PARKING
Where is parking available? Is there a fee associated with parking?
The Heritage and Science Park garage is the most convenient parking for Mercado event participants. The garage is at the southeast corner of Monroe and Fifth streets. There are two garage entrances; one is on Monroe Street and another on Fifth Street. Additional parking is available at parking meters along the street.

Facility Users will have two options for their event parking at the Heritage and Science Park garage.

1) Parking included, paid by program facilitator: Please instruct your event attendees to park in the conveniently located Heritage and Science Park garage. Prepaid parking chaser tickets must be purchased through ASU Parking and Transit Services, (602) 496-1023.

2) Parking not included: Attendees pay Heritage and Science Park garage hourly or daily rate upon exit.

LODGING, NEARBY ATTRACTIONS
Are there restaurants and other things to do nearby?
Yes. Within walking distance are restaurants, museums, theatres, sports venues, and historic buildings. The Downtown Phoenix Web site has current and helpful information.

Is there convenient lodging for out-of-town participants?
Yes. Several hotels are within walking distance of Mercado and many more are nearby.

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